Executive Assistant for a Pediatric Therapy Clinic in the US (Home Based Full Time)

Virtual Coworker • Metairie, LA

7d • Remote

About The Position

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the practice owner of a pediatric therapy clinic. This role involves managing the clinic's EMR system, utilizing Google Sheets for tracking and reporting, leveraging AI tools for efficiency, handling various administrative operations, and managing client communication. The ideal candidate will be tech-savvy and adept at streamlining workflows to ensure the smooth day-to-day operation of a forward-thinking clinic.

Requirements

• Experience with EMR management, specifically Ocean Friends is a plus.
• Proficiency in Google Sheets for building trackers and reports.
• Experience with AI tools for efficiency and automation.
• Strong administrative skills, including email management, scheduling, and data entry.
• Excellent communication skills for client interaction.
• Ability to provide direct executive support.

Responsibilities

• Manage the day-to-day operations of the EMR system (Ocean Friends), ensuring data is clean, current, and functional.
• Build and maintain trackers and reports using Google Sheets.
• Utilize AI tools for automations, data collection, and streamlining workflows.
• Handle administrative operations including email management, scheduling, data entry, and tracking visit counts.
• Manage email and messaging communication with families.
• Provide direct executive assistance to the practice owner.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed