Data Administration Manager

AVMA•Schaumburg, IL

21d•$68,000 - $81,000•Hybrid

About The Position

The Data Administration Manager joins the American Veterinary Medical Foundation (AVMF), the charitable arm of the American Veterinary Medical Association. Reporting to the Senior Manager of Scholarships & Grants, this role supports AVMF fundraising, scholarship, and program operations by managing the donor database, maintaining accurate and efficient data management and entry, and coordinating timely processing and acknowledgment of donor contributions. Contributions include gifts, pledges, pledge payments, matching gifts, memorial and tribute donations, stock gifts, and in-kind contributions. The role also provides operational support for scholarship and grant programs, including tracking awards, managing financial award distribution, and ensuring compliance with internal processes and legal reporting requirements. The manager works cross-functionally to streamline workflows, maintain data integrity, and support donor engagement and program delivery. The position is based in a supportive, flexible hybrid work environment.

Requirements

A BS/BA degree in a related field or equivalent work experience.
At least 3 years of experience in CRM database management.
Proficiency in Microsoft Excel.
A proven track record of identifying and evaluating data-informed patterns and using them to make data-informed decisions and suggestions.
A self-starter with a strong work ethic, attention to detail, and the ability to think strategically.
Ability to handle multiple projects simultaneously in a deadline-driven environment.
Excellent written and verbal communication skills and the ability to collaborate effectively.
Demonstrated ability to work as part of a team in a fast-paced work environment.
Adaptability to change and a personal commitment to AVMF’s mission.
Ability to work outside normal business hours as needed.

Nice To Haves

Experience working in a not-for-profit or fundraising environment.
Experience with Blackbaud Raiser’s Edge NXT.
Experience in grants management, particularly post-award management and support.
Experience working on small teams.

Responsibilities

Manage the donor database and ensure accurate, efficient data management and data entry.
Coordinate timely processing and acknowledgment of donor contributions, including gifts, pledges, pledge payments, matching gifts, memorial and tribute donations, stock gifts, and in-kind contributions.
Provide operational support for scholarship and grant programs.
Track awards and manage the financial award distribution process.
Ensure compliance with internal processes and legal reporting requirements.
Work cross-functionally to streamline workflows, maintain data integrity, and support donor engagement and program delivery.
Create data-informed donor prospect lists.