Administration Manager

Ardent Mills•Lake City, MN

4d•$74,600 - $99,444•Onsite

About The Position

The Administration Manager leads and oversees the administrative function at Ardent Mills’ Lake City production facility, using independent discretion and judgment. The role oversees administrative supervision, fiduciary controls, certain accounting activities, plant inventory, human resources, information technology, and other functions supporting local Operations and Quality Management teams. The position supervises the Plant Clerk/Inventory Coordinator and is part of the local leadership team. The manager is expected to deliver results, build trust, serve others with respect and care, communicate with simplicity and transparency, manage change, prioritize multiple tasks, and learn and share new technology. All work must be performed reliably, with integrity and compliance, and in a safe, environmentally responsible, and efficient manner. The position is based at an Ardent Mills production facility and requires regular onsite presence. Schedules may vary with business and operational needs and may include shift work, overtime, weekends, holidays, or on-call responsibilities where applicable.

Requirements

Associate degree and at least 1 year of experience, or high school diploma/GED and 2–4 years of experience in human resources, accounting, and/or administrative management roles.
Experience working with ERP and HR systems.
Understanding of local employment laws and payroll practices.
Ability to read and interpret instructions and technology and communicate effectively in English.
Must be authorized to work in the United States without sponsorship now or in the future.
Must be willing to work alongside the team, including long days, days/evenings/nights, weekends, and holidays.
Ability to perform computer-based and other administrative or managerial tasks.
Ability to wear required personal protective equipment in operating areas.
Ability to work occasionally in a continuous-process environment operating 24 hours a day, 7 days a week, including hot or cold conditions, indoor and outdoor settings, dust including wheat/gluten allergens, noise, equipment motion or vibration, and elevated places.
Ability to work safely while occasionally standing, walking, rotating, bending or stooping, twisting, crouching, kneeling, balancing, reaching, lifting at varying heights, climbing stairs, and carrying items.
Employment offers are conditioned on successfully passing a drug test and pre-employment background check, except where prohibited by law.

Nice To Haves

Bachelor’s degree, or high school diploma/GED and 4 or more years of experience in human resources, accounting, and/or administrative management roles.
Experience using Workday.
Experience leading an individual, including performance management, coaching, and development.
Experience creating and managing budgets.
Ability to train others in computer applications and systems.
Understanding of local employment laws and payroll practices.

Responsibilities

Oversee plant staffing, including employee orientation and training, maintaining a safe and secure work environment, supporting employee development and engagement, and maintaining confidentiality as needed.
Administer group benefits and payroll for active groups, and ensure location record keeping complies with Ardent Mills policies and legislative requirements.
Achieve financial objectives by anticipating requirements, providing information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances, and addressing capital projects.
Oversee local Procure/Source to Pay activities to ensure vendors are paid on time.
Analyze inventory trends; audit and approve inventory write-offs; resolve variances; identify root causes; and address inventory discrepancies.
Provide counsel and advice to local management, including on EHS, employee relations, and purchasing.
Train and develop other managers’ knowledge of purchasing, payroll, and other key systems.
Participate in and lead the team through customer issue follow-up and corrective actions.
Manage local IT requirements, including system maintenance, purchasing, user setup, IP audits, local software installations, and application or system troubleshooting in coordination with the Ardent Helpdesk.
Supervise the Plant Clerk/Inventory Coordinator.

Benefits

Market-driven base pay; stated starting range is $74,600.00–$99,444.40, with additional earning potential based on experience.
Annual incentive eligibility; targeted bonus plan is OIP at 5%.
Medical, dental, and vision coverage.
Health and dependent savings accounts.
Life and disability programs.
Voluntary benefit programs.
Company-sponsored wellness programs.
Retirement savings with company match.
Team Member and Family Assistance Program (EAP).
Paid time off and paid holidays.
Employee recognition program with rewards (RAVE).