CW PDC/PDE Department Administrative Assistant

Kyyba • Ann Arbor, MI

3d • Onsite

About The Position

General administrative support duties, but not limited to: Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures) Invoice receipt and payment confirmation Monthly accrual preparation and submission New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Company applications access, update & distribution of org/seating charts, etc.) Travel arrangements for managers. Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors) Travel Arrangement for company visitors and need to understand basic Japanese in order to communicate with TMC visitors. Maintain/update Assistant Reference Manual Maintain office supply room (office supply orders) Mail distribution

Requirements

• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members

Nice To Haves

• Basic Japanese Skill is a plus but not mandatory

Responsibilities

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings)
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Company applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for managers.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for company visitors and need to understand basic Japanese in order to communicate with TMC visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders)
• Mail distribution

Benefits

• Medical, dental, vision
• 401k
• Term life
• Voluntary life and disability insurance
• Optional Pre-paid legal plan
• Optional Identity theft plan
• Optional Medical and dependent FSA
• Work-visa sponsorship
• Opportunity for advancement
• Long-term assignment with opportunity for hire by client

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed