Administrative Assistant - Engineering Department

City of Noblesville • Noblesville, IN

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About The Position

The Administrative Assistant supports the Engineering Department by coordinating inspection schedules, assisting residents and visitors, maintaining department records and supplies, and preparing documents for department leadership and staff. The role also serves as a liaison between department inspectors and builders during the permit process.

Responsibilities

• Schedule inspections in enterprise permitting and licensing software.
• Maintain inspector schedules.
• Answer telephones and greet office visitors, providing information and assistance.
• Document citizen concerns and follow up on resolutions.
• Receive and distribute department mail and packages.
• Maintain the master department permit and project list.
• Serve as department liaison between department inspectors and builders during the permit process.
• Develop and create documents to support the Administrative Manager, City Engineer, and other Engineering Department staff.
• Maintain department supplies inventory and place orders with vendors.

Benefits

• Health insurance with low premiums and deductibles
• Deferred Compensation 457(b) Retirement Plan with City match
• Public Employee Retirement Fund pension, 100% employer paid
• Generous time off benefits
• Paid parental leave
• Employee training, development, and mentoring opportunities
• Employee appreciation events, team building, and service opportunities
• 24/7 on-site fitness center

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed