Curriculum & Scheduling Specialist (Ridgecrest)

Kern Community College District•Ridgecrest, CA

About The Position

Under the direction of an assigned supervisor, the Curriculum & Scheduling Specialist plans, coordinates, and performs specialized duties to develop the college’s master schedule of classes, calculate faculty load, and provide technical responsibility for the college’s curriculum databases and resources. The role collaborates across the organization to collect data, refine processes and procedures, and comply with institutional and state regulations. It involves varied and complex work requiring discretion and independent judgment, with a focus on accurate reporting through quality assurance and cross-district collaboration. The specialist provides guidance and technical support to faculty and administrators on curriculum, scheduling, systems, and compliance. The position manages curriculum data and databases, supports the curriculum committee, maintains meeting documentation, prepares and coordinates review of the college catalog, and ensures curriculum coding and regulatory reporting requirements are met. The role also develops and prepares the college’s schedule of classes, builds sections in Banner, calculates faculty workload, resolves scheduling conflicts, maintains instructional room and building information, and validates schedule data for publication. It provides verified faculty FTE information to Human Resources and other relevant areas and supports audits and compliance activities. The position requires an associate degree and four years of increasingly responsible clerical experience, preferably in a community college.

Requirements

Associate degree or an equivalent combination of education and experience.
Four years of increasingly responsible clerical experience, preferably in a community college.
Knowledge of modern office procedures, methods, and computer equipment.
Knowledge of professional communications, word processing, spreadsheets, and report preparation.
Knowledge of record-keeping principles and procedures, elementary research and statistics, and correct English usage, spelling, grammar, and punctuation.
Ability to interpret and apply rules and regulations affecting curriculum and scheduling practices.
Ability to understand and comply with local and state policies and procedures, curriculum requirements, and contract language.
Ability to maintain records and databases, prepare reports, research educational requirements, and gather related information.
Ability to communicate effectively orally and in writing and establish and maintain cooperative working relationships.
Ability to complete work with many interruptions and work independently with little direction.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

Responsibilities

Provide specialized guidance and technical support to faculty and administrators on curriculum and scheduling practices, curriculum development, systems, and compliance requirements.
Collaborate with internal departments and divisions and external agencies on operational updates, compliance, training, system testing, and alignment with regulations and mandates.
Serve on committees and contribute to reviewing and developing institutional practices and processes.
Collaborate across departments on 320 and MIS reporting outputs to support alignment with state regulations.
Manage curriculum data in curriculum management systems in accordance with approved curriculum actions, institutional policies, and state mandates; troubleshoot database issues.
Provide technical guidance to the curriculum committee and maintain accurate meeting documentation.
Edit and prepare the college catalog for submission, coordinate departmental review and feedback, and review and authorize catalog production.
Maintain the Banner catalog file; code new, revised, and deleted courses and programs; and update internal and external systems with approved curricula.
Ensure curriculum coding compliance, prepare curriculum-related Board agenda items, submit required regulatory reports, manage catalog data, and perform data audits.
Develop and prepare the college’s schedule of classes, build sections in Banner, and coordinate timely schedule publication with administrators and faculty.
Resolve faculty and classroom scheduling conflicts and maintain instructional room and building information in Banner.
Calculate and monitor instructional and non-instructional faculty workload limitations, including reassigned time, overload, and banked load, based on the current bargaining agreement.
Provide Human Resources and other relevant areas with current information on verified or prorated faculty FTE, including in-load, overload, and banked load, and ensure accuracy for HR audits.
Enter and audit final schedule data for completeness and accuracy; use Banner and other software systems to generate validation reports and resolve errors affecting data quality and compliance.
Perform curriculum and scheduling duties within the scope of the position.