Curriculum Assistant at the Office of the Registrar

American University of Beirut•Lebanon, PA

About The Position

The Curriculum Assistant works in the Office of the Registrar and ensures the accuracy and completeness of the Registrar’s records of curriculum changes for each academic year. The role ensures approved changes and supporting documents are accurately reflected in Banner, the online catalogue, and the program portal, and are communicated to the Graduation team for implementation in CAPP. The assistant also ensures program sheets are received from faculties and schools and posted on the Office of the Registrar website. The position maintains curriculum records and portals, verifies catalogues and curricular checklists, and backs up transcript delivery and certificate specialists during their absences. The role works according to established procedures, precedent, and professional standards; completed work is checked at a subsequent stage in the work cycle. It has no supervisory responsibility.

Requirements

Bachelor’s degree from a recognized university.
Three to five years of experience in faculty curriculum management or similar experience.
General knowledge of how university curricula function.
General knowledge of the curriculum change process.
Knowledge of Microsoft Office Suite.
English and Arabic language skills.

Nice To Haves

Banner experience.
French language skills.

Responsibilities

Ensure receipt of curriculum meeting notes from the Registrar’s representatives on committees.
Collate curriculum materials and compare them with materials in the Curriculum Management System as it comes online.
Apply approved curriculum changes in Banner and maintain accurate, up-to-date Banner curriculum information.
Follow up with faculties and schools to update curriculum sheets and share approved sheets with the CAPP team and website team.
Manage and update the Registrar Curriculum portal.
Receive, label, sort, and file MEHE and NYSED communications, and update the curriculum portal in a timely and accurate manner.
Represent the Assistant Registrar for Curriculum at curriculum meetings when the Assistant Registrar is unavailable.
Ensure that compiled curriculum changes appear in the subsequent year’s catalogue and make changes as needed.
Verify curriculum changes in program and faculty or school curricular checklists.
Communicate curriculum changes to the Graduation Team and verify that they are reflected in CAPP.
Perform the basic functions of transcript delivery and certificate specialists during their absences.
Perform other related duties as assigned and look for opportunities to contribute, improve processes, and lend expertise to team members.