Credentialing Coordinator

CAYA Collaborative Care•Hopkinsville, KY

12d•$21 - $21•Onsite

About The Position

The Credentialing Coordinator coordinates internal credentialing and privileging and external payer enrollment for behavioral health providers, programs, and facilities. The role collects and verifies documentation, prepares committee materials, tracks approvals and renewals, and maintains accurate provider records. It partners with HR, clinical leadership, billing, and payers to support timely onboarding and accurate communication of provider service and billing status. The coordinator handles initial credentialing and recredentialing, prepares materials for Credentialing Committee review, supports committee processes, tracks decisions and outstanding requirements, and maintains confidential credentialing files. The position also prepares and submits applications and changes to Medicaid, Medicare, managed care organizations, commercial payers, and oversight entities; maintains provider profiles and portal access; coordinates agency and facility license applications and renewals; and communicates confirmed payer approvals and effective dates to relevant staff. The role serves as a liaison among providers, HR, clinical leadership, billing, committee members, payers, and external agencies. It is primarily office-based and involves extended computer work, sitting, occasional standing and walking, and occasionally moving office materials weighing up to 10 pounds. Reasonable accommodations may be provided to enable qualified individuals to perform essential functions.

Requirements

Associate’s degree in healthcare administration, health information management, business, or a related field and at least two years of relevant healthcare administrative or credentialing experience; alternatively, a high school diploma or equivalent and at least four years of relevant experience.
Ability to collect, verify, organize, and maintain accurate documentation with strong attention to detail and confidentiality.
Working knowledge of provider credentialing, payer enrollment, licensure verification, and the distinction between internal privileges and external payer approval.
Ability to track multiple applications and deadlines, research requirements, identify discrepancies, and follow through on unresolved items.
Proficiency with Microsoft 365, especially Excel, Word, and Outlook, and ability to learn credentialing databases, payer portals, and electronic health record systems.
Strong written and verbal communication, customer service, problem-solving, and collaborative working skills.
Ability to work independently within established procedures and recognize when an issue requires leadership, committee, clinical, or billing review.
Willingness to live the company’s core values: integrity, doing the right thing, teamwork, trust and respect, care and compassion, and ownership and accountability.

Nice To Haves

Bachelor’s degree in a related field.
Experience in behavioral health credentialing, Kentucky Medicaid, payer enrollment, or provider privileging.
Certified Provider Credentialing Specialist certification.

Responsibilities

Coordinate initial credentialing and recredentialing for applicable employees and contracted providers according to agency procedures.
Obtain and review applications, education records, licenses, certifications, work history, and other required supporting documents; complete primary source verification and required screening checks within assigned responsibilities.
Prepare Staff Supplementary Forms, Credentialing Requirements forms, QMHP packets, and supporting materials for Credentialing Committee review.
Assist with committee meetings, track outstanding items, document decisions, and issue approval notices following authorized committee action.
Coordinate confirmation of approved provider types, service privileges, and required clinical or billing supervisors with clinical leadership and billing; refer eligibility questions or adverse findings to the appropriate decision maker.
Maintain confidential credentialing files and track changes in licensure, credentials, supervision, or employment status.
Prepare and submit provider, program, and facility applications for credentialing, recredentialing, enrollment, and revalidation with Medicaid, Medicare, MCOs, and commercial payers.
Follow up on submissions, resolve missing documentation, and track payer decisions, effective dates, and outstanding requirements.
Create and maintain provider profiles in CAQH and applicable enrollment portals; coordinate required attestations and updates with providers.
Submit approved demographic, location, licensure, insurance coverage, and provider affiliation changes to applicable payers and oversight entities.
Coordinate applications and renewals for agency and facility licenses and submit supporting records, including certificates of insurance, as required.
Maintain provider billing status reports and communicate confirmed payer approvals and effective dates to HR, clinical leaders, and billing staff.
Coordinate enrollment changes and payer notifications when providers transfer or leave the agency; retain documentation of completed actions.
Maintain authorized access to payer portals according to agency security procedures and each portal’s current requirements.
Serve as a liaison among providers, HR, clinical leadership, billing, credentialing committee members, payers, and external agencies.
Protect confidential provider, employee, and client information and follow agency policies and applicable privacy and security requirements.
Complete assigned training, participate in meetings, and contribute to department goals and continuous improvement.
Provide clear, respectful communication and timely follow-up; promptly escalate concerns that may affect service authorization or billing.