CPEI Program Coordinator

Stanford Medicine Children's Health•Palo Alto, CA

6d•$38 - $49•Onsite

About The Position

The Program Coordinator supports the operations and resources of multiple CPEI programs, serving as a resource for staff, faculty, external organizations, and customers. The role supports the Manager and Director with multifaceted programs aligned with evidence-based practice and research. Work includes coordinating schedules, calendars, website updates, financial accounting, conferences, travel, communications, program statistics, and logistics. The coordinator resolves routine problems, collaborates on events and departmental activities, and carries out complex assignments with minimal supervision. The coordinator manages contracts and program schedules, oversees data analysis and reporting, supports budgeting and expense reconciliation, and coordinates training with internal and external vendors. The role creates and maintains program documentation, databases, spreadsheets, reports, standardized processes, and tracking tools; organizes meetings and special events; manages project schedules and resources; processes contracts and equipment transactions; reviews invoices; and maintains office records and logistics. The coordinator also collaborates with stakeholders to improve workflows, integrate programs, evaluate compliance, and recommend program changes. The position requires a bachelor's degree and three years of experience in a related work area. No license or certification is required. The role is non-remote, benefits-eligible, and scheduled for 40 hours per week on an eight-hour day shift.

Requirements

Bachelor's degree.
Three years of experience in a related work area.
Knowledge of Microsoft Office, including Word, Excel, Access, PowerPoint, and Outlook.
Knowledge of word processing, spreadsheet, email, and database software.
Knowledge of office procedures, equipment, and filing systems.
Knowledge of hospital record-keeping systems and administrative processes within Stanford Children's Health.
Ability to learn and manage websites.
Ability to communicate effectively at a level appropriate for the job, orally and in writing.
Ability to assign and schedule work and coordinate complex events.
Ability to function effectively as a team player, multitask, and adapt to changing priorities.
Ability to learn department policies, procedures, goals, and services quickly.
Ability to handle phone calls and answer questions.
Ability to build and maintain positive working relationships with coworkers.
Ability to learn and interpret hospital policies.
Organizational, general office, and customer service skills.
No license or certification required.

Responsibilities

Manage contracts with Lucile Packard Children's Hospital and Stanford, including developing and maintaining streamlined contract processes.
Create, manage, and maintain schedules for multiple programs.
Analyze program data, determine reporting needs, and collaborate with partners to produce required reports.
Coordinate training activities with internal and external vendors.
Support budgeting, expense reconciliation, and financial optimization of programs.
Create and manage program spreadsheets, databases, reports, queries, charts, and other materials.
Plan, facilitate, and implement special events, conferences, and meetings, including staff- and patient-focused activities.
Analyze program operations and recommend changes to improve complex systems.
Organize projects, identify opportunities, provide direction, and present results.
Collaborate with stakeholders and coordinators to integrate programs and structures supporting CPEI.
Design templates, standardized processes, and tracking systems for programs and activities.
Manage project schedules and resources, documenting project phases and ensuring completion within designated timeframes.
Prepare meeting agendas, update department databases, and create monthly reports on departmental or unit operations and activities.
Collaborate with managers to improve program workflows and management.
Develop and maintain business documentation describing each program's structure and processes.
Maintain office filing systems, logistics, and records.
Process contracts and equipment transactions, including purchase orders and requisitions.
Review invoices for accuracy of description, quantity, unit price, and total price.
Submit evaluations and paperwork on time to support policies and procedures.
Develop program compliance and analysis results.
Provide administrative coordination, including organizing staff work meetings and conferences.
Coordinate duties with team members to support departmental effectiveness and efficiency.