Courtroom Clerk for the Honorable Xiomara Torres
About The Position
The Oregon Judicial Department (OJD) is seeking a Courtroom Clerk for the Honorable Xiomara Torres in the Multnomah County Circuit Court. This role is crucial in supporting the judge and judicial assistant by managing case files, scheduling, preparing legal documents, and maintaining court proceedings. The OJD serves the public, and this position impacts community members seeking resolution in court. The department values diversity, inclusion, and efforts to remove barriers to access justice services, encouraging candidates from all backgrounds to apply. Relevant work experience, education, and transferable skills are considered. The work involves interacting with the public, who may be experiencing challenging life circumstances, stress, or confusion.
Requirements
- High school diploma or equivalent.
- At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
- Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
- Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting, preferably in a legal setting.
- Experience using a computer and different software programs to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Skill in writing and reviewing documents for accuracy and completeness.
- Experience identifying and safeguarding confidential information and materials.
- Must complete the U.S. Department of Homeland Security's I-9 form within three days of hire.
- Must be authorized to work in the United States and will be verified via E-Verify.
Nice To Haves
- Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Responsibilities
- Prepare files for pretrial review.
- Schedule hearings and trial dates.
- Prepare motions, orders, and judgments.
- Retrieve case law as requested.
- Manage the judge’s docket.
- Update multiple calendars.
- Assist with case tracking.
- Review documents filed with the court for accuracy and completeness.
- Screen visitors and mail.
- Obtain needed signatures.
- Certify court orders.
- Summarize the day’s rulings.
- Verify the status of warrants.
- Prepare the courtroom for the day’s proceedings.
- Swear in witnesses.
- Mark and maintain exhibits.
- Maintain audio and electronic records.
- Monitor proceedings.
- Update the case management system.
- Schedule and facilitate Cisco Webex appearances as needed.
- Respond to security needs.
- Assist attorneys, litigants, and the public with using the court system.
- Answer questions about case status and court procedures.
- Provide backup for the judicial assistant.
- Train and mentor newer courtroom clerks as needed.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- 10 paid holidays.
- 2 floating holidays.
- 3 personal business days.
- Separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances.
- Flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if qualified and assigned.
- Potential for a 5% annual increase.
- Eligible for Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
