Courtroom Clerk for the Honorable Kara Brooks

State of Oregon•Oregon City, OR

8d•Onsite

About The Position

The Oregon Judicial Department (OJD) is seeking a Courtroom Clerk for the Honorable Kara Brooks in Oregon City, Oregon. This is a full-time, limited duration position, funded through June 30, 2027, with potential for continuation based on funding. The role involves providing administrative support to the judge in court, preparing the courtroom, swearing in witnesses, marking and maintaining exhibits, monitoring proceedings, responding to security needs, maintaining audio and electronic records, updating the case management system, and facilitating remote hearings. A key responsibility includes managing juries, which involves drawing, empaneling, and ensuring the transportation and security of jurors. The clerk will also serve as a liaison between jurors, the court, and counsel, and assist attorneys, litigants, and the public with court services and information. Additionally, the position will back up the judicial assistant by preparing files, motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting with scheduling and tracking, and reviewing documents for accuracy. Assigned tasks may be adjusted based on workload and organizational needs. The OJD is committed to building a diverse and inclusive team and encourages candidates of all backgrounds to apply.

Requirements

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
High school diploma or equivalent.
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience performing a variety of clerical or administrative tasks in a business or professional environment.
Experience using a variety of software programs to access and input information and complete various tasks.
Experience explaining complex rules, policies, procedures, or processes to individuals who have difficulty understanding.
Experience identifying and safeguarding confidential information and materials.
Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations.
Experience working in a court or legal environment.
Must be able to pass a criminal background check.
Must consent to reference checks.
Must complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States within three days of hire.
Must be authorized to work in the United States (OJD does not offer visa sponsorships).
Must meet the highest standards of professional conduct and ethics.

Nice To Haves

Ability to pass a skills test and be assigned to use bilingual skills (includes ASL) on the job for a 5% allowance.

Responsibilities

Provide administrative support to the judge in court.
Prepare the courtroom for the day’s proceedings.
Swear in witnesses.
Mark and maintain exhibits.
Monitor proceedings and respond to security needs.
Maintain audio and electronic records.
Update the case management system.
Facilitate remote hearings.
Manage juries, including drawing, empaneling, and maintaining the transportation and security of jurors.
Serve as liaison between jurors, the court, and counsel for exhibits, forms, instructions, and questions.
Assist attorneys, litigants, and the public in using court services and answer questions about case status or court procedures.
Back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting in case scheduling and tracking, and reviewing documents filed with the court for accuracy and completeness.
Perform a variety of clerical or administrative tasks in a business or professional environment.
Explain complex rules, policies, procedures, or processes to individuals who have difficulty understanding.
Identify and safeguard confidential information and materials.
Respond tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees (or up to 99% for part-time employees), including mental health coverage.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
5% allowance for bilingual skills (includes ASL) if qualified and assigned.
Potential for a 5% annual increase.
Eligible for Public Service Loan Forgiveness program.