Courtroom Clerk for the Honorable Xiomara Torres

State of Oregon•Portland, OR

9d•Onsite

About The Position

The Multnomah County Circuit Court is hiring a Courtroom Clerk for the Honorable Xiomara Torres. In this role, you will support the judge and judicial assistant by preparing files for pretrial review, scheduling hearings and trial dates, and preparing motions, orders, and judgments. You will retrieve case law as requested, manage the judge’s docket, update multiple calendars, and help with case tracking. You will review documents filed with the court for accuracy and completeness. You will screen visitors and mail, obtain needed signatures, certify court orders, summarize the day’s rulings, and verify the status of warrants. Additionally, you will prepare the courtroom for the day’s proceedings. You will swear in witnesses, mark and maintain exhibits, maintain audio and electronic records, and monitor proceedings. You will update the case management system and schedule and facilitate Cisco Webex appearances as needed. You will respond to security needs. You will also help attorneys, litigants, and the public use the court system and will answer questions about the status of cases and court procedures. You will spend part of your time providing backup for the judicial assistant and will train and mentor newer courtroom clerks as needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

High school diploma or equivalent
At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting, preferably in a legal setting.
Experience using a computer and different software programs to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
Experience providing customer service to a variety of individuals in challenging circumstances.
Skill in writing and reviewing documents for accuracy and completeness.
Experience identifying and safeguarding confidential information and materials.

Responsibilities

Preparing files for pretrial review
Scheduling hearings and trial dates
Preparing motions, orders, and judgments
Retrieving case law as requested
Managing the judge’s docket
Updating multiple calendars
Helping with case tracking
Reviewing documents filed with the court for accuracy and completeness
Screening visitors and mail
Obtaining needed signatures
Certifying court orders
Summarizing the day’s rulings
Verifying the status of warrants
Preparing the courtroom for the day’s proceedings
Swearing in witnesses
Marking and maintaining exhibits
Maintaining audio and electronic records
Monitoring proceedings
Updating the case management system
Scheduling and facilitating Cisco Webex appearances
Responding to security needs
Assisting attorneys, litigants, and the public use the court system
Answering questions about the status of cases and court procedures
Providing backup for the judicial assistant
Training and mentoring newer courtroom clerks

Benefits

95% to 99% of medical insurance premiums for full-time employees, including mental health coverage
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
Potential for a 5% annual increase
Public Service Loan Forgiveness eligibility