Court Specialist

Williamson County•Georgetown: 405 MLK, TX

2d•Onsite

About The Position

The Court Specialist is Level I of II in the Court Specialists and performs complex duties supporting various courts for the District Clerk's Office. The role reports directly to the Chief Deputy District Clerk. Work includes customer service and detailed legal procedures for receiving, reviewing, processing, and maintaining court documents and case files. The specialist may serve as a courtroom clerk and is responsible for jury-trial administration and juror payments. Criminal and civil assignments include processing case information for state reporting, updating motions and signed orders, preparing legal documentation for state agencies, and preparing TDCJ Pen Packets for defendants. The position is primarily indoors in an air-conditioned environment. It involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting or carrying. The normal office hours are Monday through Friday, 8 a.m. to 5 p.m.; work outside those hours may be required. The employee may be deemed essential personnel in an emergency.

Requirements

High school diploma or equivalent.
Two years of clerical experience, including one year in a court or legal setting; or one year of experience in a Williamson County Deputy District Clerk position.
One year of cash-handling experience.
Working knowledge of Microsoft Office Suite.
Obtain a valid Texas driver's license within 30 days of employment.

Nice To Haves

One year of experience in a Williamson County Deputy District Clerk position.
Prior experience with records management and e-Filing procedures.
Extensive knowledge of Microsoft applications.

Responsibilities

Provide customer service and perform detailed legal procedures related to receiving, reviewing, processing, and maintaining court documents and case files.
Prepare and process varied legal procedures and documents.
Interact with state, county, local, and private agencies.
Use legal reference materials to research current laws and procedures.
Prepare reports related to case management and compliance.
Review and determine court costs.
Scan pleading documents received from court.
Manage records by creating, retaining, distributing, and disposing of files as necessary.
Assist with the jury selection process.
Enter court proceedings, orders, and outcomes based on court documents.
Prepare and complete dismissal dockets.
Process and distribute attorney vouchers.
Review and accept e-Files according to Judicial Committee on Information Technology (JCIT) standards approved by the Supreme Court of Texas.
Research cases, mail notices, and enter court orders.
Maintain responsibility for jury trials and payment of jurors.
Serve as courtroom clerk when necessary.
Attend trainings and meetings as needed and perform special duties as assigned.
For criminal and civil assignments, process and report cases to the state via the Criminal Justice Information System (CJIS).
Update motions and signed orders related to criminal and civil cases.
Provide legal documentation to the Department of Transportation and other state agencies.
Prepare TDCJ Pen Packets for defendants.