Court Operations Manager

State of Vermont•Burlington, VT

5d•Hybrid

About The Position

This position requires managerial, administrative, financial, budgeting and public relations work, including responsibility for planning, organizing, staffing, coordinating, directing, and evaluating the functions of the Division(s). The ideal candidate for this position will have the personal qualities of integrity and energy and a strong preference for collaborative problem-solving. The Court Operations Manager (COM) reports directly to the appropriate supervising court clerk. The COM will have responsibility for daily supervision of Unit Division staff within one or multiple Divisions of the Unit. These Unit staff may be assigned to duties within any or all Divisions of the Superior Court Unit, or within state-wide courts, if applicable, as necessary. Divisions within the Unit shall be operated within Judicial Branch organizational policies and parameters established by the Court Administrator, including the establishment of strategies and objectives to accomplish the goals identified by the Court Administrator’s Office. The COM position involves extensive interaction with the presiding judge, other members of the Judicial Branch, and representatives from various agencies and public and private groups. Work is performed with considerable latitude for the exercise of independent judgment and initiative under the guidance of statutory and administrative policies; the rules and procedures relating to Vermont Court operations; personnel policies for the Vermont Judiciary; and the terms of the collective bargaining agreement between the Vermont Judiciary and the Vermont State Employees’ Association, Inc. Occasional travel to other locations and overnight meetings may be required. Private means of transportation is necessary, with mileage and expenses reimbursed at the State rates. Although duties normally occur within a regular weekday schedule, weekend and evening activity may be necessary.

Requirements

High School graduation or equivalent.
Two years of clerical, secretarial or data entry experience.
College training may be substituted for the work experience on a year for year basis.

Nice To Haves

Prior experience in a legal setting
Mastery of office technology

Responsibilities

Perform routine administrative tasks such as: oversight of daily cash management; review and approval of invoices; and, review and approval of employee time sheets and expenses.
Coordinate the scheduling of court resources on a monthly, weekly and daily basis. This requires the complex coordination of many resources, including but not limited to: court rooms; employee work hours and breaks; outside law enforcement availability; judge time; attorney availability; and court equipment.
Manage vendor/contractor services, including but not limited to: office supplies; relief from abuse (RFA) contractors; postage orders; and maintenance contractors.
Serve on special judicial branch teams and committees to accomplish judiciary-wide projects, as appointed by the Vermont Supreme Court and/or Court Administrator’s Office and approved by the court clerk.
Identify court operations that can benefit from information technology and recommend to the court clerk implementation of technological improvements.
Monitor and report on operational efficiencies, including but not limited to routine statistical, case flow, financial, and management information. Prepare monthly reports such as the financial packets and budgets.
Recruit, hire (subject to court clerk approval and CAO approval), train, assess and supervise a work force that includes state judiciary employees and contract and volunteer personnel performing technical, casework, security, and clerical functions.
Ensure the maintenance of accurate court records and the timely preparation and distribution of all court documents.
Maintain effective working relationships with attorneys, jurors, law enforcement officials, representatives of the media, and related public and social service agencies.
Perform related duties as assigned or otherwise required.