Court Operations Associate (Court Recorder)

State of Oregon • Bend, OR

1d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Deschutes County Circuit Court in Bend, Oregon, is hiring a Court Recorder (Court Operations Associate). In this role, you will spend most of your time in a courtroom. You will record court proceedings, monitor the recording system while it is in use, and create detailed log notes. You will set up video and telephone conferencing, play DVDs and VHS tapes, and monitor attorneys’ use of PowerPoint presentations. You will also troubleshoot technical issues with recording equipment, multimedia systems, wireless hookups, and assisted listening devices. Additionally, you will swear in witnesses and jurors, prepare jury seating charts, take juror attendance, and provide safety instructions in the event of an emergency. You will screen phone calls, schedule court dates, and verify that fees have been paid. You will perform real-time data entry, look up information related to cases, and prepare a variety of orders, judgments, documents, and forms. You will process and return exhibits. You will also coordinate with staff at county offices, state agencies, and the Oregon State Hospital. You will spend part of your time helping with training, providing backup coverage for the Judicial Assistant, preparing courtrooms and jury rooms, and ordering and maintaining office supplies and equipment. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks, including maintaining calendars and verifying payment information.
• Experience multitasking by listening and typing at the same time and logging events in real time.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience reviewing documents for accuracy and completeness.
• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

• Record court proceedings
• Monitor the recording system while it is in use
• Create detailed log notes
• Set up video and telephone conferencing
• Play DVDs and VHS tapes
• Monitor attorneys’ use of PowerPoint presentations
• Troubleshoot technical issues with recording equipment, multimedia systems, wireless hookups, and assisted listening devices
• Swear in witnesses and jurors
• Prepare jury seating charts
• Take juror attendance
• Provide safety instructions in the event of an emergency
• Screen phone calls
• Schedule court dates
• Verify that fees have been paid
• Perform real-time data entry
• Look up information related to cases
• Prepare a variety of orders, judgments, documents, and forms
• Process and return exhibits
• Coordinate with staff at county offices, state agencies, and the Oregon State Hospital
• Help with training
• Provide backup coverage for the Judicial Assistant
• Prepare courtrooms and jury rooms
• Order and maintain office supplies and equipment

Benefits

• 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances
• Flexible spending plans
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Potential for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED