Court Operations Specialist

State of Oregon • Roseburg, OR

4d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Douglas County Circuit Court in Roseburg, Oregon, is hiring a Court Operations Specialist. In this role, you will provide moderate-to-complex administrative support for our court by processing circuit court cases, which includes reviewing, accepting, and rejecting filings. You will perform extensive data entry by entering new cases and pleadings into the court’s case management system. You will update case and party information as needed. You will also scan documents, schedule hearings, track due dates, and disburse funds. Additionally, you will provide customer service by responding to questions from the public, litigants, attorneys, court staff, judicial officers, and judicial partners about document entry, case processing, scheduling, the status of cases, and other related matters. The support you provide will be in person, over the phone, and in writing. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent.
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience providing direct administrative support to one or more persons.
• Experience using a computer for data entry, scheduling, and managing and maintaining records; this experience should be within the past five years.
• Experience maintaining accuracy and meeting deadlines despite frequent interruptions or distracting surroundings.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying, handling, and securing confidential information and materials.
• Must be able to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
• Must be authorized to work in the United States and have eligibility confirmed by E-Verify.

Nice To Haves

• Experience working in a court or legal environment is preferred but not required.
• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

• Processing circuit court cases, which includes reviewing, accepting, and rejecting filings.
• Performing extensive data entry by entering new cases and pleadings into the court’s case management system.
• Updating case and party information as needed.
• Scanning documents.
• Scheduling hearings.
• Tracking due dates.
• Disbursing funds.
• Providing customer service by responding to questions from the public, litigants, attorneys, court staff, judicial officers, and judicial partners about document entry, case processing, scheduling, the status of cases, and other related matters.
• Providing support in person, over the phone, and in writing.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potentially eligible for a 5% annual increase.
• Public Service Loan Forgiveness program eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED