Court Operations Associate (Calendaring Clerk)

State of Oregon • Oregon City, OR

1d • Onsite

About The Position

The Clackamas County Circuit Court is hiring a Court Operations Associate (Calendaring Clerk) to perform calendaring duties, primarily for civil and domestic cases, with some work involving criminal and juvenile cases. The role organizes and balances court dockets, resources, and transactions and coordinates trial and hearing schedules with judges, court staff, attorneys, and the public.

The position also provides customer service in person, by phone, and by email regarding court activity. The clerk handles difficult case management and responds to questions from staff, judges, state, county, and municipal agencies, attorneys, litigants, and members of the public about process, procedure, and scheduling for restraining order contested hearings, stalking order hearings, domestic relations hearings and trials, support enforcement hearings, and civil motions hearings and trials. Assigned tasks may change to meet workload and organizational needs.

This is a full-time, limited-duration position currently funded through June 30, 2027. Continuation beyond that date depends on available funding. The work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required, and the position is eligible for overtime compensation for hours worked in excess of 40 per work week. The position is based in Oregon City, Oregon.

Requirements

• High school diploma or equivalent.
• At least three years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents; or an equivalent combination of education and experience that supports the position's knowledge, skills, and abilities.
• Proficiency providing tactful, professional customer service to diverse individuals, including people facing challenging circumstances, in a busy professional setting.
• Proficiency using computers regularly and recently to access and input information and complete varied tasks.
• Ability to perform clerical or administrative support tasks with strict and competing deadlines in a fast-paced office, including high-volume scheduling.
• Ability to explain processes, procedures, or policies.
• Ability to meet deadlines despite frequent interruptions while working independently or as part of a team.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.
• Ability to lift 40 pounds, sometimes overhead.

Nice To Haves

• Experience working in a court or legal environment.

Responsibilities

• Organize and balance court dockets, resources, and transactions, primarily relating to civil and domestic cases, with some criminal and juvenile matters.
• Schedule trials and hearings in coordination with judges, court staff, attorneys, and the public.
• Provide customer service in person, by telephone, and by email regarding court activity.
• Manage difficult cases and respond to questions about processes, procedures, and scheduling for specified hearings and trials.
• Adjust assigned tasks as needed to accommodate workload and organizational needs.

Benefits

• Employer pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, and 3 personal business days.
• Separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurance plans and flexible spending plans.
• A 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
• Potential eligibility for a 5% annual increase.
• Eligibility for the Public Service Loan Forgiveness program through OJD employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED