Court Operations Associate (Calendaring Clerk)
About The Position
The Clackamas County Circuit Court is hiring a Calendaring Clerk (Court Operations Associate). The role primarily involves calendaring civil and domestic cases, including organizing and balancing court dockets, resources, and transactions, with some work involving criminal and juvenile cases. The clerk works with judges, court staff, attorneys, and members of the public to schedule trials and hearings. The position also provides customer service in person, by phone, and by email regarding court activity. It includes difficult case management and responding to questions from staff, judges, state, county, and municipal agencies, attorneys, litigants, and the public about processes, procedures, and scheduling for restraining order contested hearings, stalking order hearings, domestic relations hearings and trials, support enforcement hearings, and civil motions hearings and trials. Assigned tasks may change to accommodate workload and organizational needs. This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date depends on available funding. The regular schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required, and the position is eligible for overtime compensation for hours worked over 40 in a work week. The role involves frequent phone and in-person contact with people from diverse backgrounds, including people facing challenging or stressful circumstances. It requires the ability to lift 40 pounds, sometimes overhead, and regular use of a telephone, an OJD-assigned computer with multiple monitors, a copy machine, and a scanner.
Requirements
- High school diploma or equivalent.
- At least three years of responsible experience in a moderately complex office or business setting involving processing financial, administrative, or legal documents, or an equivalent combination of education and experience.
- Tactful and professional customer service to a variety of individuals or clients facing challenging life circumstances in a busy professional setting.
- Recent and regular computer use to access and input information and complete a variety of tasks.
- Clerical or administrative support skills, including meeting strict and competing deadlines in a fast-paced office setting and handling high-volume scheduling.
- Ability to explain processes, procedures, or policies.
- Ability to meet deadlines despite frequent interruptions, working independently or within a team.
- Skill reviewing documents for accuracy, content, grammar, and punctuation.
- Experience identifying and safeguarding confidential information and materials.
- Ability to lift 40 pounds, sometimes overhead.
Nice To Haves
- Experience working in a court or legal environment.
Responsibilities
- Organize and balance court dockets, resources, and transactions, primarily for civil and domestic cases, with some criminal and juvenile case work.
- Work with judges, court staff, attorneys, and the public to schedule trials and hearings.
- Provide customer service in person, by phone, and by email regarding court activity.
- Manage difficult cases and respond to inquiries about processes, procedures, and scheduling for specified hearings and trials.
- Perform other assigned tasks as needed to accommodate workload and organizational needs.
Benefits
- OJD pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, and 3 personal business days.
- Separate sick and vacation paid leaves, prorated for part-time employees.
- Optional insurances and flexible spending plans.
- A 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
- Potential eligibility for a 5% annual increase.
- Eligibility for the Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
