Principal Court Clerk (Probate Court Clerk)

Shelby County Government•Memphis, TN

About The Position

Responsible for the Probate Court Clerk’s courtroom activities and mental health case activities, and serves as the primary agent for the passport acceptance agency. The position provides courtroom support for Probate Court Mental Health proceedings in all court divisions and performs related court-clerical duties as required or directed. Pay Grade: 44. Salary is commensurate with experience and education. The role requires four years of experience performing appropriate clerical, bookkeeping, data processing, or statistical duties, and a high school diploma or GED. Proof of education, training, and/or experience is required. Employees hired after September 1, 1986, must reside in Shelby County and continue to reside there as a condition of employment, subject to the stated exemptions. The position is subject to a background check; only convictions substantially related to potential job duties will be considered, and they will not automatically disqualify a candidate.

Requirements

Four years of experience performing appropriate clerical, bookkeeping, data processing, or statistical duties.
High school diploma or GED.
Proof of education, training, and/or experience is required.
Knowledge of courtroom procedures.
Knowledge of various legal documents issued by the court.
Ability to establish and maintain a system of files.
Ability to work with court officials.
Ability to organize and communicate.
Ability to write legibly on legal documents and court files.
Ability to perform accurate math computations.
Shelby County residency is required for employees hired after September 1, 1986, unless an identified exemption applies.

Responsibilities

Provide courtroom support for Probate Court Mental Health proceedings in all court divisions.
Record case dispositions, court orders, and arrangements for payment of court fees.
Prepare dockets or calendars of cases to be called for Probate Court Mental Health proceedings.
Prepare, route, and maintain court case folders and posts; file and route documents.
Serve as a primary agent for the passport acceptance agency.
Examine legal documents submitted to the court for adherence to court or legal procedures.
Explain procedures or forms to parties who request assistance.
Secure information for judges and contact witnesses, attorneys, and litigants to obtain information for court; instruct parties when to appear in court.
Provide information to various state and County offices as required.
Administer oaths to witnesses, attorneys, and litigants.
Record minutes of court proceedings and prepare them.
Enter decisions, continuances, and other court information electronically; edit and delete information as required.
Review the work of deputy court clerks in the absence of a supervisor.
Perform other related duties as required or directed.