Court Clerk

Gila, County of•Globe, AZ

1d•Hybrid

About The Position

Performs specialized, complex office support and clerical work of a technical nature in support of Gila County Court system. This position does not supervise other employees. Essential duties include receiving, computing, classifying and posting fees or fines for criminal, family law, civil, probate and guardianship cases; issuing receipts; reconciling cash drawer, listing data on indexes and cross reference systems and entering information and documents into established filing and data systems, using indexes and researching information, maintaining and controlling complex filing systems. The role may require travel to satellite offices, acting as back up for Courtroom Clerk IV, completing mandatory continuing education and United States Passport Agent certification yearly, and operating a variety of office machines. Responsibilities also include analyzing dockets and indexes; processing legal documents, judgments, and minute entries. May issue marriage licenses and record returned licenses. May receive and process passport applications. Maintaining legal files and indices; checking files in and out using automated file tracking system; overseeing vault which contains court files and microfilm; entering and maintaining data in automated court case management system; receipting documents; preparing and processing formal orders; answering telephones; maintaining, monitoring, reviewing disposition of court files. Maintaining awareness of rules governing destruction of court records for microfilming purposes; preparing and arranging for files to be sent for microfilming; confirming accuracy of records when returned from microfilming; and maintaining microfilm. Assisting the public without giving legal advice. Digitizing all court documents. Preparing legal papers according to court orders; receiving and composing correspondence; notarizing documents; maintaining logs, work production records and composing routine reports related to court actions and cases. This position provides research support on elected office level budget and does not have project responsibilities. The position responds to public inquiries and explains County procedures or processes. It also creates or edits documents, internal memos, emails and formal letters. Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by e-mail, and/or in person. Frequently interacts with customers.

Requirements

High School Diploma or GED with additional specialized or technical training courses, and one (1) year experience; or any equivalent combination of education, training and experience which demonstrates the ability to perform the essential duties and responsibilities of the job.
Must possess and maintain a valid Driver’s License.
Clerical, customer and personal service, training, English language and composition, law and government knowledge.
Active learning, active listening, reading, communicating diplomatically, customer service, problem solving, multi-tasking, typing and data entry skills.
Ability to make sense of multiple information, focus, maintain calm demeanor in stressful situations, follow orders, recognize problems, speak clearly and sensibly, read and write at professional level and multi task.

Nice To Haves

United States Passport Agent certification yearly

Responsibilities

Receives, computes, classifies and posts fees or fines for criminal, family law, civil, probate and guardianship cases; issues receipts; reconciles cash drawer, lists data on indexes and cross reference systems and enters information and documents into established filing and data systems, uses indexes and researches information, maintains and controls complex filing systems.
May be required to travel to satellite offices; may act as back up for Courtroom Clerk IV; completes mandatory 16 hours of continuing education and United States Passport Agent certification yearly; operates a variety of office machines.
Analyzes dockets and indexes; processes legal documents, judgments, and minute entries. May issue marriage licenses and record returned licenses. May receive and process passport applications.
Maintains legal files and indices; checks files in and out using automated file tracking system; oversees vault which contains court files and microfilm; enters and maintains data in automated court case management system; receipting documents; prepares and processes formal orders; answers telephones; maintains, monitors, reviews disposition of case files. Maintains awareness of rules governing destruction of court records for microfilming purposes; prepares and arranges for files to be sent for microfilming; confirms accuracy of records when returned from microfilming; and maintains microfilm.
Assists the public without giving legal advice.
Digitizes all court documents
Prepares legal papers according to court orders; receives and composes correspondence; notarizes documents; maintains logs, work production records and composes routine reports related to court actions and cases.
Performs other duties as assigned.
Provides research support on elected office level budget.
Responds to public inquiries and explains County procedures or processes.
Creates or edits documents, internal memos, emails and formal letters.
Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by e-mail, and/or in person.
Frequently interacts with customers.