Court Operations Associate (Judicial Assistant for the Honorable Christopher Marshall)

State of Oregon • Portland, OR

1d • Onsite

About The Position

The Multnomah County Circuit Court is hiring a Judicial Assistant for the Honorable Christopher Marshall. The role supports the judge by maintaining schedules and court calendars; processing documents; assembling materials; digitizing files; preparing dockets for the next day; and preparing and proofreading correspondence, memoranda, and legal documents such as court orders, opinions, and instructions. The employee may verify legal quotations and citations.

The Judicial Assistant monitors correspondence and probationer compliance, alerting the judge when required conditions are met or not met. The role also arranges prisoner transport, verifies interpreter scheduling, coordinates court appearances and other meetings, and updates the case management system. Additional duties include greeting visitors, screening calls and mail, answering routine questions, routing parties and materials, and coordinating case activities and information with judges, court staff, attorneys, and litigants. The employee provides backup courtroom-clerk coverage as needed. Assigned tasks may change to accommodate workload and organizational needs.

This is a full-time position with a current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. The position is eligible for overtime compensation for hours worked beyond 40 per workweek; occasional after-hours or overtime work may be required. Work may involve daily travel between courthouse floors and workstation changes among the Justice Center, Juvenile Justice Center, or East County Courthouse. The position involves frequent contact by phone and in person with people from diverse backgrounds, including people experiencing stressful or traumatic circumstances, and may require long periods of sitting or standing. Regular equipment includes a telephone, an OJD-assigned computer with multiple monitors, a copy machine, and a scanner.

Requirements

• High school diploma or equivalent.
• At least three years of responsible experience in a moderately complex office or business setting involving financial, administrative, or legal document processing; or an equivalent combination of education and experience.
• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and handling confidential information and materials.
• Careful time management, patience, and ability to remain calm in high-pressure situations.
• Ability to work under statutory or policy deadlines and in high-volume, fast-paced environments.

Responsibilities

• Maintain the judge’s schedules and court calendars.
• Process documents, assemble materials, digitize files, and prepare dockets for the next day.
• Prepare and proofread correspondence, memoranda, and legal documents, including court orders, opinions, and instructions.
• Verify legal quotations and citations as needed.
• Monitor correspondence and probationer compliance, and alert the judge when conditions are met or not met.
• Arrange prisoner transport and verify interpreter scheduling.
• Coordinate court appearances and other meetings.
• Update information in the case management system.
• Greet visitors, screen calls and mail, answer routine questions, and route parties and materials appropriately.
• Coordinate case activities and information with judges, court administrative and operations staff, attorneys, and litigants.
• Provide backup coverage for the courtroom clerk as needed.

Benefits

• The employer pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, and 3 personal business days.
• Separate sick and vacation paid leave (prorated for part-time employees).
• Optional insurance plans and flexible spending plans.
• A 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
• Potential eligibility for a 5% annual increase.
• Overtime compensation for hours worked in excess of 40 per workweek.
• Eligibility for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED