Court Operations Associate (Judicial Assistant for the Honorable Christopher Marshall)

State of Oregon • Portland, OR

2d • $54,464 - $84,501 • Onsite

About The Position

The Oregon Judicial Department’s Multnomah County Circuit Court is hiring a Court Operations Associate to serve as Judicial Assistant for the Honorable Christopher Marshall. The position supports the judge and court operations by maintaining schedules and court calendars, processing documents, assembling materials, digitizing files, preparing next-day dockets, and preparing and proofreading correspondence, memoranda, and legal documents such as court orders, opinions, and instructions. The role may include verifying legal quotes and citations; monitoring probationer correspondence and compliance and alerting the judge to compliance or noncompliance; arranging prisoner transport; confirming interpreter scheduling; coordinating court appearances and meetings; and updating the case management system.

The associate also greets visitors, screens calls and mail, answers routine questions, and routes people and materials appropriately. The position coordinates case activities and information with judges, court administrative and operations staff, attorneys, and litigants, and provides backup courtroom clerk coverage as needed. Assigned tasks may change in response to workload and organizational needs.

This is a full-time position with a current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required, and overtime compensation is available for hours worked beyond 40 in a workweek. The role may involve daily travel between 17 courthouse floors by elevator or stairs, and workstation changes to other court locations may be required. The work includes frequent phone and in-person contact with people from diverse backgrounds, including people experiencing stressful or traumatic circumstances, and may occur in high-volume, fast-paced environments under statutory or policy deadlines. Long periods of sitting or standing and regular use of a telephone, OJD-assigned computer with multiple monitors, copy machine, and scanner are part of the work.

Requirements

• High school diploma or equivalent.
• At least three years of responsible experience in a moderately complex office or business setting involving processing financial, administrative, or legal documents, or an equivalent combination of education and experience supporting the knowledge, skills, and abilities for the position.
• Experience performing varied clerical or administrative support tasks under strict deadlines in a busy business or professional setting.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and handling confidential information and materials.
• Careful time management, patience, and ability to remain calm in high-pressure situations.
• Ability to work with statutory or policy deadlines and in high-volume, fast-paced environments.
• Ability to maintain confidentiality and meet professional conduct and ethics standards.

Responsibilities

• Maintain the judge’s schedule and court calendars.
• Process documents, assemble materials, digitize files, and prepare dockets for the next day.
• Prepare and proofread correspondence, memoranda, and legal documents, including court orders, opinions, and instructions.
• Verify legal quotes and citations as needed.
• Monitor probationer correspondence and compliance, and alert the judge when required conditions are met or unmet.
• Arrange prisoner transport and verify interpreter scheduling.
• Coordinate court appearances and other meetings.
• Update information in the case management system.
• Greet visitors, screen calls and mail, answer routine questions, and route parties and materials appropriately.
• Coordinate case activities and information with judges, court administrative and operations staff, attorneys, and litigants.
• Provide backup coverage for the courtroom clerk as needed.

Benefits

• Medical insurance premium coverage of 95% to 99% for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, and 3 personal business days.
• Separate paid sick and vacation leave, prorated for part-time employees.
• Optional insurance plans and flexible spending plans.
• 5% allowance for bilingual skills, including ASL, if the employee passes a skills test and is assigned to use those skills on the job.
• Potential eligibility for a 5% annual increase.
• Overtime compensation for hours worked in excess of 40 per workweek.
• Eligibility for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED