Court Operations Associate (Judicial Assistant)

State of Oregon•Salem, OR

5d•$54,464 - $84,501•Onsite

About The Position

The Oregon Court of Appeals is hiring a Judicial Assistant (Court Operations Associate). In this role, you will provide complex administrative support to the judges of the Oregon Court of Appeals (COA). Judicial Assistants are generally assigned to assist multiple judges on the court, and a large part of your role is supporting your judges with opinion drafting and publication. You will support your assigned judges by drafting title pages, applying formatting based on the court’s style guide, incorporating edits, organizing multiple drafts and version management, circulating opinions, preparing agendas for the court’s conferences, data entry, proofreading, and finalizing opinions for publication. You will also prepare case materials for oral arguments including gathering briefs and transcripts; maintain your judges’ calendars and more. You will provide office support by answering questions via phone/email; maintaining the office library; providing backup to other judicial assistants; and setting up meetings, conferences, and mediations either in-person or remote. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

High school diploma or equivalent
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
Experience using a computer for data entry, scheduling, and to manage and maintain records (within the past five years)
Experience working with and safeguarding sensitive, controversial, and/or confidential information
Experience ensuring the accuracy of forms, memos, or other documents
Experience editing documents for format and style based on established conventions
Ability to meet deadlines, track information, and communicate needed changes to the appropriate person with tact and diplomacy
Cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes
Completed work history (Job History or Work Experience portion of Workday profile OR attached resume)
Cover letter (not to exceed two pages) attached in the Resume / CV / Cover Letter section of the application, including responses to each of the Requested Skills and Attributes, addressed “To the Hiring Manager.”
Updated resume attached in the Resume / CV / Cover Letter section of the application OR completed Job History/Work Experience portion of Workday profile.

Nice To Haves

Skill in organizing and prioritizing work with competing importance and exercising independent judgment in making appropriate decisions concerning work methods.

Responsibilities

Drafting title pages for opinions
Applying formatting based on the court’s style guide
Incorporating edits into documents
Organizing multiple drafts and version management
Circulating opinions
Preparing agendas for court conferences
Data entry
Proofreading documents
Finalizing opinions for publication
Preparing case materials for oral arguments (gathering briefs and transcripts)
Maintaining judges’ calendars
Answering questions via phone/email
Maintaining the office library
Providing backup to other judicial assistants
Setting up meetings, conferences, and mediations (in-person or remote)

Benefits

95% to 99% of medical insurance premiums paid for full-time employees
Up to 99% of medical insurance premiums paid for part-time employees
Mental health coverage
5% allowance for bilingual skills (includes ASL) if skills test is passed and skills are assigned on the job
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans