Judicial Assistant - Court of Appeals (Judge Petty)

Idaho State Supreme Court•Boise, ID

4d•Onsite

About The Position

Serves as private judicial assistant to a Supreme Court Justice or a Court of Appeals Judge and performs sensitive and complex work of a legal nature relating to the life cycle of an appeal as well as traditional administrative work.

Requirements

Must have a high school diploma or equivalent
At least five years of legal secretary, judicial assistant, paralegal, legal practice, or other high-level administrative experience performing progressively responsible clerical and/or court-related work
Knowledge of English grammar, punctuation, and spelling
Knowledge of legal terminology, procedures, and citation formats
Skill in copy-editing and proofreading
Skill in file management and calendaring
Skill in organization and time management
Skill in the use of a personal computer with standard applications in a Windows environment
Skill in working effectively with others in the court system
Ability to operate office machinery including copier, and computer including use of email and document management programs
Ability to quickly and accurately type from verbal or written instructions as well as plain or rough draft copies
Ability to maintain detailed records and prepare correspondence on routine matters
Ability to conduct oneself in professional manner and promote harmonious working relationships with fellow employees and the general public
Ability to communicate effectively verbally and in writing
Ability to maintain confidentiality
Ability to be tactful and courteous when dealing with the public, some of whom may be irate or under stress

Nice To Haves

Experience with the methods and procedures of the court system
Legal education
Skill in using case management IT software

Responsibilities

Composes, edits, and transcribes correspondence and memoranda of a legal nature.
Proofreads draft opinions for accuracy of content and calls attention to errors or changes, including legal citations.
Ensures that all case files are accurate and complete with all case documents, including but not limited to briefing, motions, and the record on appeal.
Prepares opinions for distribution and publication.
Checks advance sheets of published opinions for accuracy.
Types legal documents, form letters, reports and similar materials.
Creates new document formats and templates.
Accesses and updates information in the appellate case management system.
Tracks the status of pending case matters to ensure deadlines are met.
Prepares and maintains monthly conference files for the justice or judge and files for oral argument.
Prepares and circulates disposition memoranda to justices and/or judges.
Prepares information and answers questions in order to relieve the justice or judge of quasi-administrative and technical procedures.
Serves as a liaison for internal and external communications regarding the chambers.
Maintains the justice’s or judge’s calendar.
Coordinates the judicial law clerk recruitment and selection process.
Assists the justice or judge with orienting, training, and supervising judicial law clerks.
Files and indexes office records, legal documents, and related materials.
Reads and routes incoming mail, assembles files and other materials to facilitate reply.
Dismantles files and retains records required by law.
Assists the justice or judge with preparing for presentations and speeches.
Makes travel arrangements for the justice or judge and submits expense reports.
Performs other duties as assigned.