Court Operations Specialist (Judicial Support/Judicial Assistant)

State of Oregon•Salem, OR

1d•$4,765 - $7,392•Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Marion County Circuit Court in Salem, Oregon, is hiring a Judicial Support/Judicial Assistant (Court Operations Specialist) for the Honorable Amy M. Queen. In this role, you will provide administrative support to a judge. You will process mail, screen calls, greet visitors, answer routine questions, and coordinate case activities with judges, court staff, attorneys, and litigants. You will set priorities and recommend next steps for non-routine issues. You will maintain the judge’s schedule and calendars. You will prepare correspondence, memoranda, reports, and other legal documents. You will also prepare lists, statistics, and reports related to caseloads. When assigned in the courtroom, you will operate the recording equipment, complete forms, update court calendars, and maintain accurate logs of court proceedings. You will perform real-time data entry during trials and hearings and prepare notices, orders, and other legal documents. You will also process exhibits, oversee jurors, and ensure the security of the courtroom. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

High school diploma or equivalent.
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for the position.
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
Experience entering data in real-time within a fast-paced environment such as a court system or other legal setting while maintaining strict deadlines despite distractions and frequent interruptions.
Experience screening communications, prioritizing issues, and anticipating next steps.
Experience coordinating schedules and managing complex calendars.
Experience communicating on behalf of a supervisor or leader, ensuring both accuracy and appropriate tone.
Experience identifying and safeguarding confidential information and materials.
Regular, consistent, and punctual attendance is an essential function required to meet the demands of this job and to provide necessary services on behalf of the court and to the public.
Must be able to complete the U.S. Department of Homeland Security’s I-9 form within three days of hire.
Must be authorized to work in the United States and will be verified by E-Verify.

Nice To Haves

Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

Provide administrative support to a judge.
Process mail, screen calls, greet visitors, and answer routine questions.
Coordinate case activities with judges, court staff, attorneys, and litigants.
Set priorities and recommend next steps for non-routine issues.
Maintain the judge’s schedule and calendars.
Prepare correspondence, memoranda, reports, and other legal documents.
Prepare lists, statistics, and reports related to caseloads.
Operate recording equipment in the courtroom.
Complete forms, update court calendars, and maintain accurate logs of court proceedings.
Perform real-time data entry during trials and hearings.
Prepare notices, orders, and other legal documents.
Process exhibits, oversee jurors, and ensure the security of the courtroom.
Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
Family health, dental, and vision insurance.
Optional short- and long-term disability.
Term life insurance.
Deferred compensation savings program.
Flexible spending accounts for health care, transportation, and dependent care expenses.
Potential for a 5% annual increase.
10 paid holidays.
2 floating holidays.
3 personal business days.
Separate sick and vacation paid leaves (prorated for part-time employees).
Optional insurances.
Flexible spending plans.
Eligible employer for the Public Service Loan Forgiveness program.