Court Operations Associate

State of Oregon • Pendleton | Judicial | Umatilla County Circuit Court, KY

1d • $54,464 - $84,501 • Onsite

About The Position

Interviews: Generally, will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes.
• A completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.
• OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
• Failure to follow these instructions may result in rejection of your application.
• All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Skill demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
• Experience coordinating schedules and maintaining calendars.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Responsibilities

• Provide support for multiple courtrooms and judges.
• Coordinate court cases, receive, and process documents from parties and attorneys.
• Review court paperwork, prepare a variety of correspondence and legal documents.
• Edit documents for content and grammar.
• Maintain multiple calendars and databases.
• Make travel arrangements, schedule court interpreters, and enter case data into our electronic case management system.
• Help with the jury draw, send notices to potential jurors, keep a variety of jury records, inform jurors of court procedures, manage and coordinate jury trials, and prepare the jury room for trials.
• Record proceedings, swear in witnesses, mark and maintain exhibits.
• Maintain the security and professionalism of the courtroom as the bailiff.
• Help attorneys and litigants with scheduling, prepare documents and forms, perform real-time data entry, and coordinate remote hearings.
• Interact with judges, attorneys, interpreters, law enforcement officers, and the public at the public service counter and over the phone.
• Determine fees, disburse funds, initiate the collection of delinquent accounts, set up payment plans, and waive fees when appropriate.
• Prepare copies upon request.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED