Court Operations Associate

State of Oregon • Pendleton, OR

1d • Onsite

About The Position

Interviews: Generally, will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Requirements

• A high school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Skill demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
• Experience coordinating schedules and maintaining calendars.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying and safeguarding confidential information and materials.

Nice To Haves

• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Responsibilities

• Provide support for multiple courtrooms and judges.
• Coordinate court cases, receive, and process documents from parties and attorneys.
• Review court paperwork, prepare a variety of correspondence and legal documents.
• Edit documents for content and grammar.
• Maintain multiple calendars and databases.
• Make travel arrangements, schedule court interpreters, and enter case data into our electronic case management system.
• Help with the jury draw, send notices to potential jurors, keep a variety of jury records, inform jurors of court procedures, manage and coordinate jury trials, and prepare the jury room for trials.
• When court is in session, record the proceedings, swear in witnesses, mark and maintain exhibits.
• As the bailiff, maintain the security and professionalism of the courtroom.
• Help attorneys and litigants with scheduling, prepare documents and forms, perform real-time data entry, and coordinate remote hearings.
• At the public service counter and over the phone, interact with judges, attorneys, interpreters, law enforcement officers, and the public.
• Determine fees, disburse funds, initiate the collection of delinquent accounts, set up payment plans, and waive fees when appropriate.
• Prepare copies upon request.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED