Court Operations Associate (Court Clerk)

State of Oregon • Gold Beach, OR

2d • $54,464 - $84,501 • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. The Curry County Circuit Court is hiring a Court Operations Associate (Court Clerk). In this role, much of your day is spent providing moderate to complex clerical support to judges, court administration or in a courtroom processing legal documents or records, (both hard copy and electronic documents). You will create case documents and review documents filed with the court for accuracy and completeness. You will determine what actions, if any, are the next steps on certain case types. You enter information into a computer in real-time using a variety of software and equipment. You may process cash and other monetary transactions by crediting people’s accounts, generating receipts for payments made, and handling financial information. The courtroom work is fast-paced and involves frequent distraction or interruption, while you use a computer, audio recording software, virtual meeting software, and other courtroom equipment. You will have frequent interaction with judges, attorneys, parties to cases, and to many people who are facing very challenging life circumstances or stressful situations while providing customer service in person at a public service counter, or over the phone. You will use established policies and procedures to perform your work, while also ensuring statutory requirements – including strict timelines - are met. Most importantly, you will be part of our justice system that provides access to justice services to our community and ensures peoples’ cases are heard impartially and in a timely manner. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Possession of a high school diploma or equivalent.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience using a computer to perform a variety of clerical or administrative tasks.
• Experience managing workload and meeting deadlines despite frequent interruption or distraction.
• Experience handling cash and other monetary transactions, being accountable for a cash drawer and for daily receipts and deposits.
• Ability to enter data in real-time into a computer while people are talking, while there is noise and interruption.

Nice To Haves

• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Responsibilities

• Providing moderate to complex clerical support to judges, court administration or in a courtroom processing legal documents or records, (both hard copy and electronic documents).
• Create case documents and review documents filed with the court for accuracy and completeness.
• Determine what actions, if any, are the next steps on certain case types.
• Enter information into a computer in real-time using a variety of software and equipment.
• Process cash and other monetary transactions by crediting people’s accounts, generating receipts for payments made, and handling financial information.
• Use a computer, audio recording software, virtual meeting software, and other courtroom equipment.
• Provide customer service in person at a public service counter, or over the phone.
• Use established policies and procedures to perform your work, while also ensuring statutory requirements – including strict timelines - are met.
• Be part of our justice system that provides access to justice services to our community and ensures peoples’ cases are heard impartially and in a timely manner.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• Potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED