Part-Time Court Clerk

City of Eastpointe•16101 E 9 Mile Rd, MI

1d•Onsite

About The Position

Under the supervision of the Chief District Judge, Court Administrator, or assigned supervisor, performs a full scope of clerical, cashiering, and case processing functions in support of court operations, including data entry, records management, customer service, and related activities across civil, criminal, traffic, and probation case types.

Requirements

High school diploma or GED.
One (1) year of clerical or administrative support experience; or an equivalent combination of education, training, and experience.
Knowledge of court operations, legal terminology, and court procedures.
Knowledge of State Court Administrative Office (SCAO) requirements, guidelines, and reporting standards.
Knowledge of court rules, forms, and order of case processing.
Knowledge of modern office practices, procedures, and standard office equipment.
Knowledge of case management systems, including the Judicial Information System (JIS) or equivalent.
Skill in providing effective customer service and maintaining professional working relationships with the public, attorneys, and justice system partners.
Skill in performing a variety of duties with frequent interruptions and shifting priorities.
Skill in data entry and maintaining records with a high degree of accuracy and attention to detail.
Skill in performing basic mathematical functions, including handling payments, making change, and reconciling transactions.
Skill in using Microsoft Office applications (Word, Excel, Outlook) and other office and court-related software.
Ability to learn, interpret, and apply court policies, procedures, and applicable laws and regulations.
Ability to establish and maintain effective working relationships with judges, administrators, staff, union representatives, and the public.
Ability to maintain accurate records and prepare reports, notices, and correspondence in a timely manner.
Ability to organize and manage both paper and electronic files and case information.
Ability to communicate effectively, both orally and in writing, and follow written and verbal instructions.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Ability to work independently and collaboratively in a fast-paced environment with changing priorities.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Ability to read, write, speak, and understand the English language.

Nice To Haves

Previous experience in a court, legal, or government setting.
Additional college coursework or business school training from an accredited institution.

Responsibilities

Receives, screens, and directs telephone calls, visitors, and correspondence; provides general information and customer service to the public, attorneys, law enforcement, and other agencies.
Provides assistance and information regarding court matters and procedures in accordance with established policies and procedures.
Receives new cases filed with the Court; opens and reviews case files for completeness and enters information into the Court’s case management system (CMS).
Processes necessary paperwork for civil, criminal, traffic, and probation matters; updates and maintains case files and records for court action.
Types, enters, updates, and retrieves information from records, reports, and forms; prepares letters, notices, orders, and other correspondence.
Schedules court hearings, prepares dockets, and updates case events in accordance with court procedures.
Generates, reviews, and distributes court notices, orders, and other official documents.
Processes and maintains court records, including filing, routing, organizing, retrieving, and storing case files and related materials.
Reviews and ensures the accuracy and completeness of case files, records, and data entries.
Processes incoming and outgoing mail; prepares documents for mailing to parties and agencies.
Receives and processes payments for fines, costs, fees, and bonds; issues receipts, balances cash drawers, and prepares deposits in accordance with established procedures.
Operates standard office equipment and maintains confidentiality of court and financial records.
Performs other duties as assigned.