Court Clerk Coordinator - Probate Court

Oakland County•Pontiac, MI

7h•Onsite

About The Position

This position is on-site and serves as a key support role within Probate Court operations. It helps oversee Judicial Court Clerks, supports courtroom and docket operations, assists with training and onboarding staff, and ensures court proceedings and documentation are completed accurately and efficiently. The role also partners with court leadership on process improvements, reporting, and special projects that support the overall success of the Court. The salary range for this position is $60,990 - $81,714.

Requirements

Must have completed an Associate’s degree or equivalent education from an accredited college or university.
Have at least one (1) year experience in the processing of records related to court proceedings.

Nice To Haves

Considerable knowledge of procedures related to court proceedings and appropriate documentation.
Considerable communication skills and a strong desire to work with others.
Considerable knowledge of statutory requirements associated with court processing.
Considerable ability to supervise others and to establish and maintain effective working relationships with a variety of staff, including, but not limited to, judges, administrators, and clerks.
Considerable ability to follow complex and technical oral and written instructions.
Reasonable ability to make routine decisions in accordance with established departmental policies and procedures.
Reasonable ability to prepare and present oral and written reports to supervisors, staff and other interested groups and individuals.
Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.
Knowledge of modern office practices and procedures.
Knowledge of the computer-based court information systems, word processing, spreadsheet, and database programs as well as electronic communication systems.
Knowledge of and ability to work with statistical data and reports.

Responsibilities

Assist with recruiting, hiring, onboarding, training, and overseeing the work of Judicial Court Clerks, visiting judge clerks, students, and interns
Help promote the orderly flow of court proceedings and ensure related documentation is completed accurately and timely
Support the supervision and review of docket activity, and other court processes for accuracy and compliance
Assist in training Judicial Court Clerks in courtroom procedures, docket management, reporting, and paperwork processing
Coordinate clerk coverage and scheduling support for Probate Judges to maintain efficient court operations
Collaborate with the filing counter team to develop and implement best filing practices and procedures
Participate in committees and special projects focused on improving court operations and processes
Assist the Court and Court Administrator’s Office with preparing reports and information for the State Court Administrative Office (SCAO)
Utilize countywide and department-specific software systems to complete assignments and support daily operations
Provide support in maintaining professional, efficient, and customer-focused court services
Functions as a working supervisor over the Judicial Court Clerks and visiting judge’s clerks.
Instructs, assigns, schedules, and checks work for Judicial Court Clerks, visiting judge clerks.
Participates in the recruitment, selection, and training of judicial court clerks.
Assists with training Judicial Court Clerks in all aspects of judicial proceedings, including docket management, docket reporting, and processing paperwork.
Ensures court protocol is followed.
Works with Court staff on procedural issues.
Assists in establishing and implementing new courtroom procedures, including real-time docket entry and case scheduling training.
Assists in providing docket management training to assure that consistent docket management practices are employed by judicial court clerks and implements procedures for changes in the law.
Provides recommendations to the applicable judge or court administrator regarding personnel issues related to the Judicial Court Clerks.
Participates in the performance evaluation process of the Judicial Court Clerks.
Schedules regular meetings with the Judicial Court Clerks and visiting judge clerks.
Acts as a float clerk when needed for Probate Judges.
Trains judicial court clerks on use and troubleshooting of video court reporting equipment.
Assists in clerk recruitment and conducting initial interviews for potential Judicial Court Clerks.
Participates in committees related to court operations and other special projects as necessary.
Assists in reviewing docket and caseload reports and developing recommendations for improved case flow management strategies.
Assists in developing training programs for the judicial court clerks regarding legislative and court rule changes that affect courtroom procedures.
Responsible for writing and maintaining Probate Court training manual for Court Clerks and making recommendations regarding court clerk responsibilities emphasizing unification of chambers procedures to the extent possible.
Presents approved court policies and case flow management procedures to new judges and judicial employees.
Performs other duties as assigned.
Complies with all policies and standards.
Utilizes current countywide and/or department specific software to complete assignments.