Court Clerk

City of McMinnville • McMinnville, OR

2d • Onsite

About The Position

Performs a variety of administrative and accounting duties according to standard procedures for the Municipal Court. Exhibits a significant duty of care while handling sensitive information and interacting with the public.

Requirements

• Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.
• A high school degree with at least one (1) year of additional training and a least two (2) years of related experience.
• Knowledge of general office practices and procedures.
• Knowledge of basic math and cash handling techniques.
• Knowledge of basic business correspondence, including business English, spelling, grammar, and punctuation.
• Excellent public relations techniques to work effectively with sometimes challenging customers in person or by telephone.
• Ability to obtain Law Enforcement Data Service (LEDS) certification within 30 days of hire.
• Learn the Oregon State Traffic Code and other local and state laws pertaining to the operation of the Municipal Court.
• Handle many competing priorities at one time.
• Learn legal terminology encountered in the performance of work.
• Maintain accurate records and appropriately handle confidential information.
• Become proficient in court computer software.
• Cross train in other court duties.
• Remain calm in stressful situations.
• Exemplify traits that reflect the City’s culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change.

Nice To Haves

• Bilingual English/Spanish
• Certification by the Oregon Association of Court Administrators
• Notary Public certification

Responsibilities

• Administers all court proceedings and docketing in accordance with state statutes, laws, and ordinances.
• Keeps updated of changes in statutes and regulations to ensure compliance with all legal requirements applicable to municipal courts.
• Complies with established procedures and policies regarding records management.
• Coordinates court matters with Judge, defendants, defense counsel, police, and other levels of the criminal justice system.
• Act as City-wide liaison to general inquiries from the public (by phone and at City Hall front counter).
• Maintains, updates and purges files and records.
• Prepares and maintains a variety of databases, reports, documents, forms, and records.
• Maintains and oversees administration and updates for court case management system.
• Assists in managing the court’s jury panel for trials.
• Processes requests, motions, extensions, resets, and changes of plea through close contact interaction with local defense attorneys, defendants, and the City Prosecutor.
• Updates all violation and criminal case files; prepares, certifies, and recalls warrants; schedules and calendars docket.
• Updates, process parking citations.
• Process citations through the Violations Bureau.
• Process and keep the Court’s contact correspondence up to date like; voicemails, drop box, emails, and mail.
• Provide excellent customer service to residents of McMinnville; participate in assuring a collaborative environment when working with other city departments or external partners; be a positive contributor to the municipal court team and assuring that we have a welcoming workplace.
• Processes court transactions including receiving, recording, and depositing cash and imported receipts.
• Develops reports that accurately track court statistics.
• Oversees collection efforts.
• Establishes and monitors payment plan agreements.
• Balances and processes cash/check deposits.
• Establish and maintain effective working relationships with staff, other agencies, and the public.
• Perform other duties as assigned within the scope of the classification.
• Participate in committees when requested.
• Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
• Maintain work areas in a clean and orderly manner.
• Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.

Benefits

• Salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED