Court Clerk

Bernalillo County•Albuquerque, NM

1d•$17 - $22•Onsite

About The Position

The Court Clerk performs a variety of clerical duties supporting the Probate Department and the County Court of Wills, Estates, and Probate. The role provides basic cashiering, customer service, and accounting support; enters data for court documents and proceedings in an automated environment; and provides clerical assistance to the Court Judge and staff. Work includes case intake and docketing, file and document management, preparing and uploading scanned documents, and supporting public-facing court services. Essential duties are performed indoors in a temperature-controlled environment. The position may require a flexible schedule, including evenings and weekends, for special functions.

Requirements

High school diploma or GED.
One year of experience in a related field; an equivalent combination of related education and/or experience may be considered.
Excellent customer service skills.
Ability to interact effectively and professionally with the public, coworkers, and other departments.
Ability to learn and understand probate procedures and legal terminology.
Attention to detail, accuracy, and organization when handling a large volume of legal documents.
Ability to type and operate a computer using word-processing and database software.
Ability to categorize document types for sorting and data entry.
Ability to process large amounts of data efficiently and accurately.
Knowledge of basic mathematical principles, cash handling, accounting, and record keeping.
Ability to handle fragile documents without damaging them.
Ability to work independently, efficiently, and resourcefully with minimum supervision.
Ability to maintain objectivity and confidentiality when dealing with varied situations and problems.
Ability to communicate effectively in oral and written English.
Must complete a post-offer employment medical examination and background investigation.
Must adhere to County safety guidelines and complete assigned FEMA training.
Must possess a valid New Mexico driver's license by the date of hire and maintain a valid license while employed.
Must complete required supervisor training, if applicable.

Nice To Haves

Judicial Studies Certificate and/or Paralegal certificate; recommended but not required.
Bilingual speaking abilities.

Responsibilities

Assist the public in person; answer and transfer calls on a multi-line telephone, take messages, and schedule appointments.
Assist with elements of marriages conducted by the Judge.
Enter high volumes of court cases and statistical data, and retrieve and maintain data in the Court of Wills, Estates, and Probate information systems.
Provide case intake, including docketing cases by completing docket sheets, maintaining court files, and retrieving and filing documents.
Retrieve and replace open and closed files and file documents.
Prepare case documents for scanning and upload document images.
Assist with community outreach activities and partner with government agencies and other entities.
Receive over-the-counter payments, issue receipts, verify daily cash intake against receipts, and balance receipts for deposit.
Compile collection, disbursement, and reconciliation reports as required.
Review reports of problems and use available tools to ensure images upload successfully.
Assist the Judge, lead clerk, and other staff with other job-related duties as assigned or needed.