Court Clerk I/II

Nevada County Court•Truckee, CA

3d•$46,263 - $62,242

About The Position

The Nevada County Superior Court seeks a Court Clerk I/II to perform administrative clerical and operational support for court operations under general direction. The role handles legal records and documents, maintains databases and record-management systems, prepares court documents, processes fees and other payments, maintains accounting records, and updates court calendars. Court clerks provide customer service and clerical assistance to the public, court staff, and courtroom proceedings. Court Clerk I is the entry-level classification, performing routine, structured, and supervised functions such as helping customers with legal forms, processing documents, and entering information into automated systems. Court Clerk II is the journey-level classification, providing broader support across civil, traffic, criminal, family, and juvenile courtrooms, including assisting at trials and hearings, maintaining trial paperwork and exhibits, taking notes, and preparing minute orders for eCourt proceedings. The Court’s mission is to ensure fair and equal access to justice, inspire trust and confidence, and treat everyone with dignity and respect. Its guiding pillars are Operational Excellence, Culture of Service, and Cybersecurity. Work is normally performed in an office environment and involves frequent contact with staff, patrons, and the general public, as well as high-stress and high-demand situations. Accommodations may be made for some physical demands for otherwise qualified individuals who request them.

Requirements

High school diploma or equivalent GED.
Court Clerk I: six months to one year of clerical or administrative support work involving cashiering, customer service, and use of computer and software applications to enter data, prepare reports, and develop records within established timelines.
Court Clerk II: two years of clerical or administrative support work involving cashiering, customer service, and use of computer and software applications to enter data, prepare reports, and develop records within established timelines.
U.S. citizenship.
Pass fingerprint clearance by the FBI and Department of Justice; applicants must have a reputation for honesty and trustworthiness. Convictions may be disqualifying depending on type, number, and date.
Knowledge of office practices, procedures, and techniques; English usage, spelling, grammar, and punctuation; receptionist techniques and telephone etiquette; cash accounting and balancing; and designated software applications (Court Clerk I).
Knowledge of court administrative and operational procedures, pertinent codes, rules and guidelines, legal procedures, records and documents, and legal terminology (Court Clerk II).
Ability to understand and carry out oral and written instructions; work amid frequent interruptions and multiple tasks; and perform simultaneous duties.
Ability to use designated software, computers, office machines, and equipment to create reports and documents.
Ability to perform accounting functions accurately and apply specialized knowledge of codes, rules, legal terms, and procedures to legal document preparation, processing, case calendaring, and other court activities.
Ability to research case-related information, explain court processes to the public, and organize and prioritize tasks effectively and promptly.
Ability to perform official actions with attention to detail and correctly apply codes, rules, and procedures.
Ability to take and transcribe courtroom notes accurately and promptly, and prepare clear and concise correspondence and reports.
Ability to establish effective work relationships and work as a team member; lead, plan, and coordinate work; and provide peer training as necessary.
Ability to maintain records and calendars and perform responsible clerical support across court operations.

Responsibilities

Provide customer service counter and telephone support to the public.
Review, file, record, and process legal forms and documents.
Enter data and scan records and documents into the case management system.
Assist with administrative clerical duties in the courtroom as requested.
Provide clerical and operational support in civil, traffic, criminal, family, and juvenile courtrooms.
Attend trials and hearings to provide clerical and administrative support as assigned.
Receive and examine legal documents; process, index, prepare, and maintain documents and exhibits.
Prepare notices, abstracts, warrants, and other documents.
Collect and record fees, fines, and bail monies; issue receipts and balance cash drawers.
Maintain accounting records for collected monies and prepare deposits.
Serve as a resource to staff, attorneys, and the public regarding court operations, procedures, and requirements.
Maintain and update court calendars to reflect case status and disposition.
Train court clerical and administrative staff and provide peer training as necessary.
Take and transcribe courtroom notes accurately and promptly; prepare minute orders for eCourt proceedings.
Maintain manual and computerized records and calendaring systems.
Research case-related information and explain court processes to the public.
Organize, prioritize, and coordinate work; lead the work of others as applicable.
Develop and document procedures for internal and external reference.
Perform other duties as required.