Court Clerk

Bernalillo County•Albuquerque, NM

1d•Onsite

About The Position

The Court Clerk performs a wide variety of clerical duties in support of the Probate Department and the County Court of Wills, Estates, and Probate. The role includes basic cashiering, customer service, accounting activities, data entry of documents and proceedings in an automated environment, and additional clerical support for the Court Judge and staff. The position is based at 415 Silver Ave SW. Essential duties are performed indoors in a temperature-controlled environment, generally on an even, dry surface that may be carpeted or tiled. The employee may work alone, with or without direction from supervisors. A flexible schedule, including evenings and weekends, may occasionally be required to attend special functions.

Requirements

High school diploma or GED.
One year of experience in a related field; an equivalent combination of related education and/or experience may be considered.
Excellent customer service skills and the ability to interact effectively and professionally with the public, coworkers, and other departments.
Ability to learn and understand probate procedures and legal terminology.
Attention to detail, accuracy, and organization when handling a large volume of legal documents.
Ability to type and use a computer with word-processing and database software.
Ability to categorize documents for sorting and data entry and process large amounts of data efficiently and accurately.
Knowledge of basic mathematics, cash handling, accounting, and record keeping.
Ability to handle fragile documents without damaging them.
Ability to work independently, efficiently, and resourcefully with minimum supervision.
Ability to maintain objectivity and confidentiality in varied situations and problems.
Effective oral and written communication in English.
Successful completion of a post-offer employment medical examination and background investigation.
Valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed.
Ability to sit up to four hours at one time and up to seven and one-half hours total per day; stand and/or walk up to four hours at one time and up to eight hours total per day.
Ability to lift, move, push, or pull up to 15 pounds; bend at the waist and twist or rotate occasionally; work with arms bent, extended, or overhead; push or pull with arms; crouch and kneel occasionally; grasp and manipulate equipment and materials; and coordinate hand and eye use when operating equipment.

Nice To Haves

Judicial Studies Certificate and/or Paralegal certificate (recommended but not required).
Bilingual speaking abilities.

Responsibilities

Assist the public in person; answer and transfer calls on a multi-line telephone, take messages, and schedule appointments.
Assist with elements of marriages conducted by the Judge.
Enter high volumes of court cases and statistical data, and retrieve and maintain data in the Court of Wills, Estates, and Probate information systems.
Conduct case intake, docket cases by completing docket sheets, maintain court files, and retrieve and file documents.
Retrieve and replace open and closed files and file documents.
Prepare case documents for scanning and upload document images.
Assist with community outreach and partner with other government agencies and entities.
Receive over-the-counter customer payments, issue receipts, verify daily cash intake against receipts, and balance receipts for deposit.
Compile collection, disbursement, and reconciliation reports as required.
Review reports of problems and use available tools to ensure images upload successfully.
Assist the Judge, lead clerk, and other staff with additional job-related duties as assigned or needed.
Complete assigned FEMA training and follow County safety guidelines.
Maintain a valid New Mexico driver’s license while employed.