26-029 Municipal Court Clerk

City of Elgin•Elgin, TX

23h•Onsite

About The Position

Under the direct supervision of the Municipal Court Administrator, the Court Clerk/Deputy Court Clerk maintains court records, assists the Judge and Prosecutor, and serves customers by telephone and at the cashier’s window. The position requires specialized knowledge of court operations, policies, procedures, legal codes, payment and charge codes, regulations, and department and city policies. It involves judicial and financial record keeping, receiving payments, and exercising judgment within established guidelines. Work is performed independently within established procedures and reviewed through internal checks, audits, conferences, and reports. The position has no direct supervisory responsibilities. The role supports day-to-day Municipal Court operations, including data entry, cash receipt reconciliation, bank deposits, court dockets, jury charges, complaints, appeals, and case submissions. The clerk serves as a liaison between the Court, Police Department, and defendants and communicates with customers and staff in person, by telephone, and by email. Professional and ethical conduct, courtesy, confidentiality, reliability, and a helpful demeanor are expected. The position works a standard Monday–Friday, 40-hour work week, typically indoors in shared office space, and may involve travel by foot or vehicle to other City buildings. In emergencies or disasters, designated employees may be assigned rescue and relief support duties at different locations or hours, potentially continuing through recovery.

Requirements

High school diploma or GED.
One year of related experience, including general clerical tasks, customer service, data entry, cash handling, and working with computers.
Ability to communicate verbally in both Spanish and English.
Valid driver’s license.
Must be able to receive and maintain clearance for access to the CJIS database in accordance with DPS policy.
Municipal Court Clerk I Certification, or the ability to obtain it within one year.
Deputy Court Clerk designation requires Municipal Court Clerk Level II Certification.
Knowledge of court operations, policies, and procedures.
Knowledge of collecting and reconciling daily cash receipts for fines and bonds, preparing and reconciling daily cash receipt reports, and preparing daily bank deposits.
Ability to use discretion and maintain confidentiality based on specialized knowledge of court operations and the judicial process.
Ability to enter data accurately and in a timely manner.
Ability to use a 10-key calculator by touch and prepare communications using a word processing program.
Ability to use a computer terminal for extended periods.
Ability to assist a constant stream of court customers while meeting administrative and judicial requirements.
Ability to work under pressure, accept supervision, and communicate effectively while maintaining composure and a professional demeanor.
Ability to request assistance when needed and maintain a helpful attitude in person and by telephone.
Predictable and regular attendance is an essential job function.

Nice To Haves

Experience working within a municipal court.

Responsibilities

Assist with the day-to-day operations of the Municipal Court.
Maintain court records and assist the Judge and Prosecutor.
Assist court clients in person and by telephone, including at the cashier’s window.
Process information and perform data entry in Municipal Court computer applications.
Receive payments for fines, bonds, and other transactions.
Collect and reconcile daily cash receipts and prepare daily cash receipt reports and bank deposits.
Provide liaison support between the Court, Police Department, and defendants.
Prepare courtesy past-due letters.
Prepare and submit cases electronically to DPS, OMNI, and other collection agencies.
Assist in preparing court dockets, jury charges, and cases for court.
Assist in processing complaints and appeals.
Sort and file records accurately.
Operate and troubleshoot office equipment.
Maintain professional and ethical standards when interacting with the public, coworkers, supervisors, and other contacts.
When designated during an emergency or natural disaster, assist rescue and relief workers as assigned.