CORRECTIONAL RECORDS SUPERVISOR - Revoke and Return Unit

State of Washington•Multiple Locations Statewide, WA

4d•Hybrid

About The Position

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a permanent Correctional Records Supervisor (CRS) within the Revoke and Return Unit. This position is a full-time, permanent position located in the Tacoma Community Justice Center (CJC) in Tacoma, WA. As the Correctional Records Supervisor (CRS), the incumbent will direct the work of the Revoke and Return Unit to ensure compliance with appropriate laws and agency policy. They will supervise staff as well as act as the technical expert regarding revoke and return sentences for incarcerated and supervised individuals' records. The DOC Revoke and Return Unit will assist in the DOC mission by calculating, entering and documenting when incarcerated individuals' alternative sentences are sanctioned to serve the remaining term of confinement due to a reclass or revocation. These sentences include DOSA, SSOSA, FOSA, MHA, CCB, LTJ, AMJ, and Commutations. In addition to alternative sentences, the CRS will calculate and enter sentence structure and time accounting (SSTA) for an individual when sanctioned to the remainder of their confinement term for community custody prison (CCP) and community placement (CP) sentences. This unit will work in partnership with the other DOC records offices, such as the Tolling Unit, Violator Unit, prison reception centers, and other DOC institutions and records offices. As a subject matter expert, this position plays a vital role in improving public safety by ensuring that offenders serve the appropriate length of confinement following a DOC or Court ordered sanction.

Requirements

High School diploma or equivalent.
Five (5) years of experience auditing, maintaining, processing, entering, clarifying and/or calculating sentence structure for individuals’ legal records.
College-level coursework in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience.
Intermediate Skill Level in Microsoft programs.
Must respect and maintain confidentiality.
Experience creating, maintaining and implementing work methods and setting priorities.
3 or more years of demonstrated entry, auditing and reconciliation of SSTA in the departments individual’s electronic database.
Incarcerated or supervised individual records are defined as records containing certified copies of original documents relating to the individual’s crime and sentence. An individual's records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files or custody files.
Pass a CRS skills assessment with 70% or more accuracy.

Nice To Haves

One or more years of lead or supervisory experience of lower-level staff.
Experience in workgroups for developing computer-based applications.
Demonstrated knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
DOC Policy to ensure DOC jurisdiction.
Knowledge of DOC Tolling and the rules associated with it.
Knowledge of Revoke and Return sentence calculations and the rules associated with it.
Knowledge of department policies, violations, hearings, violations, criminal conviction process and warrants.

Responsibilities

Manage, mentor, and provide supervisory direction to Correctional Records Technicians (CRT) and Correctional Records Technician leads (CRTL) in the Revoke and Return Unit.
Direct and supervise CRT and CRTL in Revoke and Return Unit in prioritizing and processing workload.
Utilize Microsoft Teams to meet and train virtually in the absence of in-person availability.
Track and report monthly established metrics for statistical data for the unit by the 10th of each month.
Recognize workload coverage issues and problem solve solutions.
Provide onboarding and continued on-the-job training for staff on the use of offender database systems (OMNI), Revised Code of Washington (RCWs), DOC Policy, Records processes, application of public disclosure laws, and criminal history record information laws.
Provide support in preparation, training, implementation, and project assignments to agency administrators and records leadership in response to legislative impacts.
Maintain open communication with your direct reports by scheduling additional one-on-one conferences as needed.
Provide feedback and support to the CRS/CRTL.
Maintain centralization of DOSA Revoke/Reclasses, CCP Return/CP Terminates, MHA Revoke, FOSA Revoke, SSOSA Revoke, CCB Revoke, LTJ Revoke, AMJ Revoke, Commutation Revoke by conducting initial review/second review for the calculation of incarcerated individual’s sentences and complete OMNI modification entries.
Apply Supreme, Appellate, and Superior court decisions, RCWs, WACs, DOC Policy, and Records processes in order to properly compute or re-compute earned release dates for incarcerated individuals.
Complete credits calculator and modification worksheet by reviewing and applying tolling audit, jail certification, OMNI and other sources as needed.
Build modification into OMNI.
Request jail certifications as needed.
Enter sentence structure on any new commitments.
Conduct second review as assigned for calculations and entries into OMNI.
Request Warrant of Commitment as needed.
Start Problem J&S process and follow up with Post Sentence Review (PSP) as needed.
Notify prison reception centers via email regarding the outcome of the credit calculation.
Carefully follow current notification procedure on 3 months or less releases and immediate releases.
Chrono that the credit calculation is completed using template provided.
Upload and index credit calculation packet to OnBase.
Update tracking sheet daily with updated transport lists.
Receive and process revoke paperwork from reception centers, attorneys, ISRB, and court liaisons and return/terminate paperwork/emails from hearings officers for sentence calculations.
Verify and update time start dates to include contacting the tolling unit, violator unit, jails and CCOs for verification of local charges.
Upon receipt of updated or new information regarding calculations, update OMNI modification, credits, and original modification packet to include re-indexing into OnBase.
Conduct immediate releases for incarcerated individuals located in county jails.
Provide effective communication and thorough and timely processing of requests.
Elevate calculation questions.
Correspond with DOC staff, incarcerated or supervised individuals and their counsel.
Respond to requests for public disclosure.
Testify in court.