Correction Records Sentence Computation/Release Officer BORM (20017697)

State of Ohio • Lebanon, OH

9d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction is dedicated to reducing recidivism through rehabilitative treatment and programming in a safe, secure, and humane correctional environment, along with effective community supervision. Their mission is to protect the public by helping individuals turn away from crime and become productive members of society, ensuring a safer Ohio. This role is part of a team that provides meaningful work and offers a variety of quality, competitive benefits to eligible employees.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 12 months of training or 12 months of experience in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
• OR 9 months of experience as a Correction Records Management Officer, 63231.
• OR equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit, and parole eligibility.
• Process admission documents of all inmates entering the Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information.
• Maintain correspondence with other agencies and courts for verification of documents and inquiries.
• Review inmate records to ensure the release of inmates from prison is appropriate.
• Review records for compliance with registration laws and DNA testing requirements.
• Operate Offender Watch and computer terminals to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Coordinate pickup arrangements with detaining authorities.
• Obtain reporting instructions for inmates being released under supervision.
• Adjust certified release dates by earned credit to justify correct release dates.
• Enter TC and parole release dates as directed.
• Prepare release of authorization documents for supervisory approval.
• Ensure release authorizations are provided to the prisons for timely release of inmates.
• Enter and update information in the DOTS Portal as needed.
• Run various reports in DOTS Portal and Microsoft software.
• Maintain inmate Legal Files by updating the file with accurate information, filing all incoming documents, and comparing release dates to ensure accuracy.
• Maintain and update inmate records by scanning information to the OnBase document management system.
• Enter appropriate status and reason codes into DOTS Portal.
• Maintain correspondence with other agencies and respond to kites/inmate inquiries.
• Open, sort, and distribute mail.
• Complete other bureau functions as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED