Correction Records Sentence Computation/Release Officer BORM (20082865)

State of Ohio • Lebanon, OH

9d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking a Correction Records Sentence Computation/Release Officer. This role is crucial in managing inmate records, computing sentences, and ensuring timely and accurate release of individuals. The ODRC is committed to reducing recidivism and helping individuals become productive members of society. This position offers a rewarding career with a supportive work family and comprehensive benefits. The State of Ohio is a drug-free and tobacco-free workplace, and this position may be subject to additional restrictions. Applicants must apply online and clearly describe how they meet the minimum qualifications. Communication will be via email, so checking your inbox regularly is important. Reasonable accommodations for the application process can be arranged by contacting Human Resources. All final applicants will undergo pre-employment drug testing (including marijuana) and a criminal background investigation. Certain criminal convictions may disqualify an applicant.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary
• 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
• Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Records Management

Responsibilities

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Research LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision
• Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release of authorization documents for supervisory approval
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in the DOTS Portal and updates and corrects as needed
• Runs various reports in DOTS Portal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed
• Enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED