Correction Records Sentence Computation/Release Officer BORM (20082881)

State of Ohio • Leavittsburg, OH

9d • Onsite

About The Position

This position requires considerable knowledge of records management to maintain and update inmate files in the DOTS/DOTS Portal computer system. The role involves computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit, and parole eligibility. It also includes processing admission documents by reviewing court records for accuracy and completeness, maintaining correspondence with other agencies and courts for verification, and reviewing inmate records to ensure appropriate release from prison. The officer must also ensure compliance with registration laws and DNA testing requirements, operate Offender Watch and computer terminals for confidential information, research LEADS for warrants and detainers, coordinate pickups with detaining authorities, obtain reporting instructions for supervised releases, adjust certified release dates based on earned credit, and enter TC and parole release dates. Additionally, the role involves preparing release authorization documents for supervisory approval, ensuring these are provided to prisons for timely release, entering and correcting information in the DOTS Portal, running various reports, maintaining inmate legal files, scanning information to the OnBase document management system, entering status and reason codes, and responding to inmate inquiries. The position also includes opening, sorting, and distributing mail, and completing other assigned bureau functions.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
• OR 9 mos. exp. as a Correction Records Management Officer, 63231.
• OR equivalent of Minimum Class Qualifications For Employment noted above.
• Records Management

Responsibilities

• Maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility.
• Process admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information.
• Maintain correspondence with other agencies and courts for verification of documents and inquiries.
• Review inmate records to ensure release of inmate from prison is appropriate.
• Review records for compliance with registration laws and DNA testing requirements.
• Operate Offender Watch and computer terminals to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Coordinate pickup arrangements with detaining authorities.
• Obtain reporting instructions for inmates being released under supervision.
• Adjust certified release date by earned credit to justify correct release date.
• Enter TC and parole release dates as directed.
• Prepare release of authorization documents for supervisory approval.
• Ensure release authorizations are provided to the prisons for timely release of inmates.
• Enter information in the DOTS Portal and updates and corrects as needed.
• Run various reports in DOTS Portal and Microsoft software.
• Maintain inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy.
• Maintain and update inmate records by scanning information to OnBase document management system.
• Enter information into DOTS Portal as needed.
• Enter appropriate status and reason codes into DOTS Portal.
• Maintain correspondence with other agencies and respond to kites/inmate inquiries.
• Open, sort, and distribute mail.
• Complete other bureau functions as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed