Corporate Security and Facilities Operations Administrator

Synchrony•Stamford, CT

8d•Hybrid

About The Position

In this role you will provide administrative support services to the Chief Security Officer (CSO) Organization: Senior Vice President, CSO and the related teams within this organization; Physical Security, Executive Protection, Crisis Management, Security and Fraud Investigations and Facilities programs. The ideal candidate must have exceptional organizational, interpersonal, communication, and computer (Microsoft Office) skills, and the ability to discreetly handle confidential information and work in a fast-paced, ever-changing environment.

Requirements

6+ years in an executive administrative role, specifically supporting corporate executives
3+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook
You must be 18 years or older
You must have a high school diploma or equivalent
You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process
You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.
Legal authorization to work in the U.S. is required.
We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Nice To Haves

High level of integrity, confidentiality and self-confidence
Excellent computer skills with an emphasis on Microsoft Office and Outlook applications
Detail oriented with excellent communication and interpersonal skills (verbal & written)
Strong organizational, problem-solving skills with an ability to multi-task
Demonstrative initiative, ability to work independently and must be a team player
Ability to accept responsibility and handle confidential information
Prior experience supporting Security and/or Facilities teams

Responsibilities

Interact with Senior Leadership, diverse employees representing multi-functions, outside advisors in a professional and efficient manner.
Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Coupa (sourcing software) and Concur for T&E.
Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)
Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
Process invoices and ensure timely vendor payments
Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
Design and create presentation and proposal packages with some graphical content, as needed.
Ensure documents are posted accurately and timely in preparation for meetings/conference calls
Attend staff/team meetings as required
Maintain calendar for staff and department activities.
Manage purchase order processing
Work closely with Facilities Management program
Assist in support of Synchrony’s Fleet Management program
Perform other duties and/or special projects as assigned