Corporate Paralegal

Pixalate, Inc.•McLean, VA

3d•$75,000 - $110,000•Hybrid

About The Position

Pixalate is hiring a Corporate Paralegal to join our lean in-house legal team and work directly with the legal team. This is a hands-on role spanning three core areas: commercial contract management, corporate compliance, and IP/patent administration. If you have strong contract and compliance instincts, enjoy building systems and processes, and thrive in a fast-moving tech environment — this role is for you. Prior in-house or SaaS company experience is a plus, but not a dealbreaker for the right candidate.

Requirements

4+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role.
Paralegal certificate from an ABA-approved program, or a bachelor’s degree with equivalent qualifying experience.
Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements.
Hands-on experience with Salesforce or a comparable contract management platform.
Ability to independently manage high-volume notice campaigns with accuracy and on deadline.
Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination).
Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems.
Strong written and verbal communication skills, with the ability to work cross-functionally with sales, finance, and leadership.

Nice To Haves

SaaS or tech industry experience is a plus, not a requirement.
Experience with IP or patent portfolio administration and working with outside IP counsel is a plus.
Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research is a plus.

Responsibilities

Maintain Pixalate’s contract repository in Salesforce — ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready.
Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively.
Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail.
Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review.
Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision.
Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records.
Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management).
Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed.
Maintain corporate records including minute books, resolutions, and officer/director registers.
Support internal governance processes: board consents, officer certifications, and entity-level documents.
Monitor regulatory developments relevant to Pixalate’s business (privacy, ad-tech, data processing) and flag key updates.
Maintain Pixalate’s IP docket — tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines.
Coordinate with outside IP counsel on prosecution, office action responses, and maintenance fee payments.
Organize IP assignment agreements, inventor declarations, and chain-of-title documentation.
Support IP due diligence preparation for investor, financing, and M&A purposes.