Contract to Perm Paralegal

Naviga • Palo Alto, CA

2d • Hybrid

About The Position

A premier global law firm is seeking an experienced, detail-oriented Corporate Paralegal for an indefinite-duration contract assignment with direct temp-to-perm potential. The role supports high-stakes transactional matters, private company equity administration, and ongoing corporate governance. The paralegal will work closely with corporate attorneys across multiple practice offices and is expected to be operational immediately, without ramp-up time.

The position is based in California, with primary office hubs in San Diego, Palo Alto, or Los Angeles. It follows a flexible hybrid schedule combining in-office team days with remote work flexibility. Candidates must be locally based within commuting distance of their designated home office. Relocation assistance and travel outside regional hub activities are not anticipated.

The anticipated hiring range is $52.02 to $63.17 per hour, depending on qualifications, experience, and geographic market. Medical, dental, and vision coverage options are available during the contract term. The role offers exposure to venture capital, M&A, and emerging growth corporate work, meaningful autonomy, direct client entity ownership, potential permanent firm conversion, and opportunities to expand transactional skills.

Requirements

• Demonstrated paralegal experience managing corporate governance, entity maintenance, and transactions within a law firm, financial services firm, or high-growth corporate legal department.
• Recent, immediate operational proficiency in both Carta and Pulley cap table platforms; this is strictly required.
• Familiarity with SEC filings, including hands-on experience using SEC EDGAR Next.
• A track record of career stability, with steady in-house or law firm tenures rather than a pattern of consecutive short-term contract assignments.
• Advanced proficiency with Microsoft Word, Excel, and Outlook and standard corporate legal technologies.
• Strong organizational ability and written and verbal communication skills, with the ability to manage competing closing deadlines across multiple office locations.
• Minimum of 1 year of substantive corporate paralegal experience.
• Candidates with a high school diploma or GED must have at least 5 years of specialized corporate legal support experience.

Nice To Haves

• Ideally, 2 to 5 years of hands-on corporate paralegal experience.
• Bachelor’s degree and/or an ABA-approved Paralegal Certificate strongly preferred.
• Equity administration experience from a venture-backed technology startup, financial institution, or share plan administrator.

Responsibilities

• Maintain, audit, and update capitalization tables, stock ledgers, and option records using equity platforms.
• Perform private company transfer agent functions, including processing stock issuances, stock transfers, option grants, and equity incentive plan records.
• Organize, draft, and file corporate formation and operational documents, including articles of incorporation or organization, amendments, state qualifications, foreign registrations, consents, and annual reports.
• Prepare transaction deliverables, closing checklists, short-form deliverables, UCC financing statements, and electronic closing sets.
• Assemble closing volumes and transaction bibles, including document assembly, indexing, and final client distribution.
• Assist attorneys with mergers, acquisitions, venture financings, entity dissolutions, and transactional due diligence.
• Manage virtual data rooms, corporate matter files, and hard-copy and electronic minute books.
• Conduct Blue Sky state securities research and prepare compliance filings.
• Draft and file regulatory documents with federal and state agencies, including SEC EDGAR Next submissions, Section 16 forms, and Form S-8 registration statements.

Benefits

• Medical coverage options during the contract term.
• Dental coverage options during the contract term.
• Vision coverage options during the contract term.
• Potential permanent firm conversion.
• Meaningful autonomy and direct client entity ownership.
• Opportunity to expand transactional skills through sophisticated venture capital, M&A, and emerging growth corporate work.

What This Job Offers

• Career Level: Mid Level