Corporate Office Administrator

Perficient•New York, NY

3d•Onsite

About The Position

The Corporate Office Administrator is a key back-office resource who provides administrative support to employees and customers across multiple office locations. The role involves daily interaction with colleagues across the company and regular coordination with internal Operations Management teams. Based in Manhattan, the administrator supports office operations, reception, invoice processing, corporate card reconciliation, meeting and event planning, and coordination with building and facilities staff. The position also handles ad hoc requests from corporate and local resources.

Requirements

Two years of related experience or an Associate’s degree in Business is desirable.
Attention to detail.
Intermediate knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
Excellent communication skills.
Strong initiative and a desire to excel.
Ability to multitask and prioritize tasks to manage deadlines.

Nice To Haves

Experience in the professional services industry.

Responsibilities

Coordinate and maintain the office, including distributing access badges and maintaining the monthly badge list.
Pick up and distribute mail.
Order catering for office meetings and events.
Order office and kitchen supplies and maintain stock in the storeroom and lunchroom.
Coordinate office IT needs, keep printers stocked, and understand the in-office audiovisual equipment.
Keep conference rooms tidy and ensure they have working phones and necessary cables; wipe down whiteboards.
Maintain general office order and décor.
Answer phones, welcome and greet guests, book conference rooms, sign for FedEx and UPS packages, maintain the office distribution list, and monitor and maintain the Pitney Bowes machine.
Receive and validate invoices, reconcile invoice charges, prepare invoices for Accounts Payable processing, and obtain required payment approvals.
Reconcile corporate credit card charges monthly.
Assist managers with planning and scheduling meetings and events of varying sizes.
Serve as the point of contact for building maintenance, facilities staff, and cleaning management.
Handle ad hoc requests from corporate and local resources.