Corporate Legal Assistant

Partridge Snow & Hahn LLP•Providence, RI

About The Position

The Corporate Legal Assistant provides administrative support to multiple attorneys and paralegals serving corporate clients. The position involves preparing and maintaining legal documents and files, managing time entries and calendars, assisting with corporate transaction closings, handling calls and client billing, and performing other administrative duties. The role requires occasional work outside regular core hours, including overtime, when needed to meet critical deadlines, address urgent matters, or provide operational support.

Requirements

Minimum of 3–5 years of legal assistant experience.
Associate degree in legal studies or a related field, or equivalent experience.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Strong organizational skills and ability to handle multiple assignments simultaneously.
Ability to prioritize and work effectively and efficiently.
Proficient keyboard skills.
Proficiency with Microsoft Office Suite or related software.
Proficiency with document management systems such as NetDocuments or iManage.
Ability to work independently, demonstrate professionalism, and work in a team-oriented environment, including providing coverage or backup coverage for other attorneys.

Responsibilities

Create, edit, revise, proofread, format, and draft legal documents, correspondence, and presentations; transcribe dictation and create binders.
Maintain physical and electronic files by preparing, copying, scanning, filing, and labeling documents in redwell files and the firm's Document Management System.
Enter, proofread, and revise attorney and paralegal time entries in the firm's accounting system accurately and promptly.
Maintain attorney appointment schedules and calendars; coordinate meetings, phone calls, business travel, seminars, and events.
Prepare and organize closing binders for corporate transactions as needed.
Make and respond to internal and external phone calls, contact clients, and schedule conference calls.
Prepare, finalize, and send client bills, and resolve billing issues in cooperation with the billing attorney.
Perform other administrative tasks, including opening and preparing mail, conducting internet research, and gathering and compiling information.
Occasionally work outside regular core hours, including overtime, as needed to meet critical deadlines, address urgent matters, and provide operational support.
Perform other related duties as required or assigned, including duties that may be essential to the position.