Corporate Human Resources Administrator

GardaWorld•St. Louis, MO

13h•Onsite

About The Position

The Corporate Human Resources Administrator supports field Human Capital teams by providing accurate administrative support, dependable service, and coordination across core Human Capital processes. The role serves as a central resource for data entry, onboarding support, file management, and routine compliance tasks, helping branches operate efficiently and in accordance with company standards. It is an on-site position in St. Louis, Missouri, with a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m., and priorities may shift based on business needs. The administrator enters and updates employee information in HR systems, maintains personnel files, supports onboarding and pre-employment workflows, responds to incoming calls, and assists with employee service and branch operations. The role also supports I-9 verification, file audits, driver compliance, OSHA records, workers’ compensation documentation, employee engagement activities, and other operational projects. GardaWorld Security describes itself as a global provider of tailored security solutions and states that its U.S. security operation is certified by Great Place to Work. The company provides equal employment opportunities in accordance with applicable federal, state, and local laws.

Requirements

Authorized to work in the United States.
Must be at least 21 years of age.
High school diploma required.
Valid driver's license and a driving record that meets company vehicle and insurance eligibility standards.
Must be able to pass an extensive screening process.
Professional, responsive, and able to support employees and field HR partners with a customer-service mindset.
Accurate data-entry skills, strong documentation habits, and commitment to compliance.
Ability to manage multiple administrative tasks in a fast-paced environment with shifting business needs.
Willingness to support various HR functions and proactively identify issues requiring escalation.
Comfortable using HR platforms, email systems, spreadsheets, and digital workflows.

Responsibilities

Enter and update employee information in ATS, HRIS, and other HR systems accurately.
Maintain personnel files, audit documentation, and protect confidential employee information.
Run routine reports and assist with data cleanup, audits, and compliance tracking.
Coordinate candidate communications as directed by field HR partners.
Process new-hire paperwork, collect required documents, and support pre-employment workflows, including drug screens, background checks, and licensing requirements.
Prepare onboarding packets and assist with LMS setup or learning documentation.
Answer incoming calls and route inquiries to the appropriate HR team member or field partner.
Support uniform tracking, employee ID badge preparation, and other front-office needs.
Assist with I-9 verification, file audits, driver compliance tracking, and certification or licensing follow-up.
Support OSHA log maintenance, workers’ compensation documentation, and routine compliance updates.
Provide general support to field HR teams and adjust priorities as branch needs change.
Assist with employee engagement activities, communications rollouts, and operational projects.
Perform additional duties as assigned to meet business demands.