Corporate Compliance Coordinator

Ameresco • Framingham, MA

1d • $31 - $44

About The Position

Ameresco is hiring a Corporate Compliance Coordinator for its Operations team in Framingham, Massachusetts. The role supports the Chief Operating Officer and Legal team by maintaining corporate compliance records, tracking business licenses and registrations, coordinating entity management activities, and helping meet compliance requirements across jurisdictions where Ameresco operates.

The position serves as a central administrative point for corporate licensing, legal entity management, annual filings, and compliance reporting. It is suited to an organized, detail-oriented professional who can manage deadlines, maintain accurate records, and coordinate with internal and external stakeholders.

Requirements

• Bachelor's degree in Business Administration, Finance, Legal Studies, Accounting, Public Administration, or a related field, or equivalent years of relevant experience in lieu of education.
• At least one year of experience in administration, legal operations, compliance, paralegal support, corporate governance, or business operations.
• Proficiency with Microsoft Office Suite, including Excel and SharePoint.
• Demonstrated organizational, recordkeeping, written communication, verbal communication, and follow-through skills.
• Ability to manage multiple deadlines and maintain accurate, confidential records with close attention to detail.
• Ability to work collaboratively with internal teams, external service providers, and government agencies.
• Strong accountability, sound judgment, process orientation, problem-solving ability, and commitment to confidentiality.

Nice To Haves

• Experience with corporate entity management software such as CSC, CT Corporation, Diligent Entities, Wolters Kluwer, or a similar platform.
• Experience supporting a legal, finance, compliance, or corporate governance department.
• Knowledge of state filing requirements and business licensing processes.
• Experience in construction, energy, infrastructure, or a multi-state operating environment.

Responsibilities

• Maintain a centralized database of corporate licenses, permits, registrations, certifications, legal entities, and related compliance requirements.
• Track license renewals, annual reports, foreign qualifications, registered agent requirements, and other filing deadlines, and coordinate timely submissions.
• Coordinate with state and local agencies regarding business licensing, entity registration, filings, amendments, and requirements for new jurisdictions.
• Maintain corporate records, including formation documents, operating agreements, EIN documentation, state filings, organizational charts, and ownership records.
• Coordinate the formation and qualification of LLCs, corporations, joint ventures, and other legal entities with Legal, Tax, Finance, and external registered agents.
• Maintain compliance calendars, renewal schedules, reporting timelines, and filing systems for licenses, permits, corporate records, insurance certificates, and vendor compliance documentation.
• Prepare monthly compliance status reports, dashboards, and executive summaries for leadership.
• Support internal audits, due diligence activities, document retention initiatives, acquisitions, partnerships, joint ventures, and new business launches.
• Coordinate with Finance, Legal, Human Resources, Operations, and external stakeholders on compliance-related matters and information requests.
• Monitor upcoming requirements, identify potential compliance risks, and escalate concerns proactively.
• Improve the organization, accuracy, visibility, and accessibility of corporate compliance records and tracking tools.
• Perform other duties as assigned.

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Potential eligibility for performance incentives, bonuses, commissions, or equity, depending on the role
• Insurance, investment, and incentive plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level