Corporate Compliance Paralegal

Highmark Residential, LLC•Addison, TX

11h

About The Position

The Corporate Compliance Paralegal provides legal support and administration within Highmark Residential’s in-house legal department, helping administer the company’s legal affairs efficiently, professionally, and effectively. The role supports property and corporate compliance, contracts, real estate transactions, entity management, privacy, audits, legal research, and departmental administration. The paralegal communicates with internal teams, ownership contacts, outside counsel, regulators, housing authorities, and brokers, and works independently on assigned projects while supporting department leadership.

Requirements

Minimum 8–10 years of experience as a legal assistant and/or paralegal.
Experience with insurance defense matters, bankruptcy, real estate ownership and operations, multifamily property management and leasing operations, corporate and partnership structures, and landlord/tenant disputes and case management.
Compliance experience and working knowledge of federal, state, county, and city requirements, including licensing, permitting, music and motion picture licensing, privacy, housing assistance, conventional and tax-credit multifamily housing, VAWA, and entity and assumed-name management.
Ability to work independently and collaborate effectively with the Legal Department and other company teams.
Excellent organizational skills and ability to multitask.
Proactive self-starter with strong attention to detail.
Good analytical skills and ability to identify, evaluate, and resolve problems.
Strong research and problem-solving skills.
Excellent written and verbal communication skills.
Ability to exercise absolute discretion and maintain confidentiality.
Paralegal Certificate from an accredited program.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Assist properties with preparing, applying for, and maintaining business, music, motion picture, and broker licenses and permits; process related invoices and documents; and address code compliance violations and outstanding liens, judgments, and invoices.
Review, revise, and negotiate contracts to ensure compliance with preferred standard provisions, working through external counsel and under General Counsel oversight.
Maintain professional communication and respond to legal inquiries and requests from internal teams, ownership contacts, outside counsel, regulators, and housing authorities.
Support the acquisition, transition, and disposition of multifamily properties, including ownership matters, property management agreements, entity formation, SS-4 and W-9 completion, purchase and sale agreement term review, and property file organization.
Assist with EIN and entity management and maintenance, assumed-name formation, and coordination with CT Corporation as statutory and registered agent.
Review, track, and monitor relevant legislation, regulations, statutes, governance, and other authorities; analyze and summarize their impacts and recommend changes to business practices, contracts, policies, and procedures.
Assist with maintaining, updating, modifying, and enforcing Highmark’s privacy policy and program.
Identify opportunities and tools to improve or streamline licensing, permitting, invoicing, code compliance and violation remediation, music licensing, compliance, and privacy protocols.
Assist with quarterly, semiannual, and annual audit request responses.
Maintain the legal department’s permanent, systematic filing system for entity files, property files, litigation, research, contracts, and other matters.
Update and maintain schedules, logs, spreadsheets, event schedules, and reports related to real estate transactions, entities, financing, litigation, and other projects.
Work directly with Highmark’s brokers to ensure compliance with applicable regulations.
Support department leadership in assigned activities.
Work independently on special, ongoing, and non-recurring projects.
Conduct legal research as needed.

Benefits

Continuous professional development and regular career progression sessions
Competitive market pay
Monthly bonus opportunities for all site associates
30% associate rent discount
Medical, dental, and vision benefits beginning the first of the month following 30 days of full-time employment
Company-provided life insurance
Short-term and long-term disability coverage
Flexible Spending accounts
401(k) eligibility after 90 days, with a 4% Highmark match
Professional certification and tuition reimbursement
Vacation, sick, and personal time off available after 90 days
10 paid holidays
Paid parental leave