Corporate Compliance Specialist

MADICO • Pinellas Park, FL

7d

About The Position

The Corporate Compliance Specialist controls and maintains the company’s Integrated Management Systems (IMS) and Quality Management Systems (QMS), primarily through the Compliant Pro software system. The role administers document control, supports user compliance with assigned requirements, coordinates and performs internal audits, and tracks corrective actions. It also assists the Technical Director with annual Management Review coordination and assigned administrative duties. The position reports to and works under the general direction of the Technical Director.

The role supports compliance with ISO 9001, ISO 14001, and OHSAS 18001 requirements; maintains system documentation; coordinates audit schedules and resources; and provides Compliant Pro training and support. The work is primarily in an office setting, with minor work-from-home accommodations possible if needed.

Requirements

• Computer literacy and knowledge of common software packages, including MS Office, MS Word, MS Outlook, MS Excel, MS Access, and Adobe Pro.
• Three to five years of experience, preferably in a related field.
• Three to five years of experience administering an online document-control software package and system.
• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Knowledge of company-specific requirements and ISO 9001, ISO 14001, and OHSAS 18001 standards.

Nice To Haves

• Previous experience with Compliant Pro.

Responsibilities

• Control and administer IMS documentation, maintaining the integrity and consistency of document and data control.
• Administer and maintain the company’s Compliant Pro document control system and Quality Management System documentation.
• Ensure compliance with ISO 9001 and ISO 14001 standards and keep current on ISO changes, incorporating relevant updates into management systems.
• Administer and schedule internal audits across quality, environmental, and health and safety systems; coordinate audit plans and schedules with representatives.
• Ensure sufficient auditors are available and arrange training in required disciplines.
• Assess audit reports for effectiveness and provide feedback to lead auditors, including opportunities for improvement.
• Conduct internal audits as Lead Auditor and complete required paperwork and follow-up activities.
• Perform remote and on-site audits of the Integrated Systems documentation process and take action where needed.
• Oversee Compliant Pro module activity and address issues through reminders, online training, and individual or group training.
• Train new employees on the Compliant Pro software.
• Review and approve systems documentation and follow up on document-control responsibilities assigned to others.
• Track corrective actions and ensure responsible parties conduct appropriate follow-up.
• Participate in supplier audits and customer on-site audits as requested.
• Coordinate Compliant Pro updates and new module offerings with the IT Department.
• Assist the Technical Director with coordination of the annual Management Review and assigned administrative duties.
• Improve work processes; provide input on documented procedures; verify procedures are adequate, accurate, and support company strategy; and write procedures and work instructions describing the role’s work.
• Understand and apply the IMS policy, participate in internal, external, and surveillance audits, support ongoing process improvement, and visibly comply with and support IMS processes.
• Support CSR activities.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed