Corporate Administrative Officer

John Marshall Bank•Reston, VA

13d•Onsite

About The Position

The Corporate Administrative Officer is responsible for providing administrative support to the President/CEO, the Executive leadership team, and the Board of Directors. This person will assist as an administrator of various executive and corporate activities, while acting as the frontline point of contact for the main switchboard and visitors at the corporate office.

Requirements

Five years of experience in an administrative role
Proficiency in Microsoft Office Suite
Disciplined administrator with strong critical thinking skills
Excellent written and verbal communication skills
Exceptional organizational and time management skills
Demonstrated ability to handle confidential information with discretion
Detailed-oriented with strong analytical abilities
Proactive, with the ability to anticipate needs and solve problems independently
Strong interpersonal skills and the ability to work effectively with senior leadership.
Eligible to become a commissioned notary public in the Commonwealth of Virginia
Access to a vehicle for travel within local area.

Responsibilities

Provide general administrative support for corporate HQ operations.
Manage the main call line and reception of the executive suite.
Manage corporate mail and package deliveries, including return mail.
Perform notarial services for the Bank, customers and shareholders.
Oversee the procurement, maintenance, and distribution of office supplies and stationery for the Bank’s headquarters, including the shredding company pick-ups, container management, etc.
Triage inquiries from website and relay to appropriate departments.
Administrative duties related to the Virginia Bank PAC program.
Provide general administrative support to the CEO and Executive team, including calendar management, coordinate travel and accommodations, prepare expense reports and process/reconcile invoices and receipts.
Manage incoming and outgoing correspondence and mail, phone calls and emails as needed, for the CEO and Executive team.
Serve as a liaison between the President/CEO, Executive team, board of directors and external stakeholders.
Assemble presentation materials of pitch books as needed or assigned.
Arrange appointments and meetings as requested; track and reserve various conference rooms for meetings. Prepare the rooms for meetings and coordinate logistics for attendees.
Coordinate quarterly all-staff meetings for the President/CEO.
Prepare and distribute various daily, weekly, and monthly reports as assigned.
Provide administrative support for annual meeting of shareholders.
Provide liaison administrative support for Board of Directors’ communications.
Assist board members with travel and accommodation arrangements for meetings, as necessary.
Assist with regional and corporate events and activities.
Maintain the event calendar and support communication to employees.
Order awards for quarterly sales achievements as well as ad hoc recognition requests.
Support the Bank in community outreach efforts and participation in local events and initiatives.