Corporate Administrative Assistant - Southern FS - Marion, IL

Growmark•Marion, IA

21d

About The Position

The Corporate Administrative Assistant provides administrative support to ensure efficient office operations and supports managers and employees with organization and communication tasks. The role handles customer inquiries and payments, payment posting, Energy Assistance paperwork, records and reports, shipping and deliveries, office supply inventory, meeting and event coordination, and administrative projects for company managers. The assistant is also expected to report to work as scheduled, maintain a professional appearance, follow safety practices, cooperate with colleagues and patrons, help maintain company equipment, stay familiar with company products and services, and notify a supervisor about time off.

Requirements

Associate degree or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
Demonstrate business knowledge, collaboration, communication, customer focus, decision making, and skill development.
Obtain and maintain a valid driver’s license and satisfactory driving record.
Be able to work extended hours as business conditions warrant.
Be able to travel independently.
Employment is contingent on an acceptable job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

Responsibilities

Answer customer and sales staff phone inquiries.
Take customer payments, including payments over the phone for deliveries, and post payments in AgVance.
Assist with Energy Assistance paperwork and administration.
Maintain knowledge of Esys/Webs.
Purchase and process birthday cards and the company monthly calendar using the GM issues list.
Purchase Walmart gift cards to include with birthday cards.
Coordinate and pick up birthday treats.
File sales reports and work orders.
Separate Bulk Fuel driver tickets and distribute them to the Inventory Specialist and Boles location.
Complete word-processing projects for the General Manager, Operations Manager, Sales Manager, Credit Manager, Controller, and Human Resources Manager.
Call in Estimated Tax Payment Confirmation for the Controller.
Assist with company events by coordinating meals, memos, flowers, and related items.
Order and maintain inventory of office supplies and forms.
Coordinate shredder box pickups and special mailings.
Coordinate FedEx and UPS shipping and distribute incoming deliveries.
Schedule office meetings.
Keep employee addresses and phone listings current and available.
Report to work at prescribed times and notify the supervisor about time off as early as possible.
Maintain a neat and clean appearance and wear company uniforms as much as possible.
Follow safety practices and report unsafe operations or equipment to the supervisor.
Cooperate with supervisors, coworkers, patrons, and peers, and show concern for patron needs.
Help keep company equipment in good repair and clean.
Maintain working knowledge of company products and services.
Perform other duties as assigned.